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Administrative Coordinator

3 months ago

San Francisco, United States University of California San Francisco Full time

As the gatekeeper for Hematology/Oncology Faculty, the Administrative Coordinator oversees scheduling, manages calendars, and organizes appointments, meetings, and commitments. Additionally, the Coordinator handles new faculty recruitment and onboarding, including coordinating job talks, interview schedules, and onboarding activities. The role also involves overseeing Bearbuy purchasing and MyExpense reimbursements for faculty and lab staff.

This position requires a high level of independence and autonomy, excellent communication skills, and will be expected to learn and understand the institutions’ policies to resolve issues and implement Division policies for activities.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

**Department Description**
- The Division of Hematology/Oncology is the largest Division in the Department of Medicine (DOM). Currently, the Division has 80+ Full-time faculty, 11 part-time and/or volunteer faculty, 29 Accreditation Council for Graduate Medical Education (ACGME) and non-ACGME fellows, 22 post-doctoral fellows, 32 Non-faculty appointments and 48 administrative and research staff. The Division’s research, clinical and teaching functions are primarily split between the Parnassus and Mission Bay campuses, although the faculty, fellows, and staff have appointments and clinical, research, and educational activities at Zuckerberg San Francisco General (ZSFG), and Veterans Affairs Medical Center (VAMC) as well.

**Required Qualifications**
- Bachelor’s degree in a related field and 1+ years of directly related work experience; and/or equivalent experience/training
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Proven ability to function and participate effectively as part of a collaborative team
- Demonstrated ability to work on multiple projects from conception to implementation while maintaining a highly service-oriented demeanor.
- Ability to use discretion and maintain confidentiality.

**Preferred Qualifications**
- Familiarity with UCSF and DOM policies and procedures regarding travel, meetings, entertainment, expenses, and purchasing
- Knowledge of UC financial systems link MyReports, MyExpense, and Bearbuy facilitating efficient management of financial transactions and reporting.

**About UCSF**
- The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

**Pride Values**
- In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
- Join us to find a rewarding career contributing to improving healthcare worldwide.

**Equal Employment Opportunity**
- The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

**Organization**
- Campus

**Job Code and Payroll Title**
- 004263 ADMIN OFCR 2 CX

**Job Category**
- Administrative Support

**Bargaining Unit**
- Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

**Employee Class**
- Career

**Percentage**
- 100%

**Location**
- Hybrid, Mission Bay (SF), Parnassus Heights (SF)

**Shift**
- Days

**Shift Length**
- 8 Hours

**Additional Shift Details**
- Monday-Friday; 8am-5pm