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Financial Assistant 3

3 months ago

Cambridge, United States MIT Full time

**FINANCIAL ASSISTANT 3**, _Mathematics_, to provide complex and diverse financial support. Will review and process financial transactions, e.g., purchasing, credit cards, journal vouchers, requests for payment, and travel reports; and provide training and support to others as needed. Responsibilities include verifying purchasing card transactions, reconciling accounts, and fixing discrepancies; reviewing monthly transactions and ensuring expenses and revenues are accurate, timely, complete, and properly documented; reviewing and approving RFPs, requisitions, and invoices; tracking payments and reconciling invoices; working with vendors to ensure timely payments and settling billing discrepancies; coordinating billing and invoicing with Math staff and managers; responding to invoice
- and cost object-related questions; preparing and managing financial reports; maintaining financial records; working with the director of administration and finance on periodic audits; troubleshooting financial matters and acting as the department’s first point of contact; and performing other duties as requested.

**Job Requirements**:

- REQUIRED_: high school diploma or its equivalent; five years’ accounting/finance experience; excellent organizational, analytical, problem-solving, customer service, interpersonal, and verbal and written communication skills; meticulous attention to detail; experience organizing events; discretion and good judgment with confidential information; proficiency with MS Office, Outlook, and Excel; and willingness to learn new programs/software as needed. Must be able to anticipate needs, manage multiple competing priorities, track work in progress, follow through on tasks, and meet deadlines despite frequent interruptions; process complex financial transactions; compose memos/correspondence; work independently with mínimal supervision and as part of a team; and interact effectively with a diverse group of faculty/students/staff/sponsors. _PREFERRED_: bachelor's degree; MIT experience; and experience with systems/tools used at MIT, e.g., Atlas, Concur, SAP, Coupa, Cognos, and Zoom. **Job #24178-6