Legal Secretary I/ii

3 weeks ago

San Mateo, United States County of San Mateo Full time

**About the Agency**:
**The Position**:
Legal Secretaries perform essential tasks, including preparing legal documents, correspondence, memoranda, and reports, providing support for incoming referrals, and arranging court dates, meetings, and appointments. Screening phone calls, conducting research, and compiling information are crucial aspects of the role. Additionally, Legal Secretaries maintain organized files, process mail, and effectively manage their own work, ensuring priorities are set and critical deadlines are met.
**Rewarding Aspects of the Job**:
The department offers an environment where you can develop or enhance your administrative professional skills within the county and judicial systems. Additionally, there will be opportunities to collaborate with a variety of public safety partners. As a new member of the office, you will be a part of a diligent and diverse team that is committed to maintaining justice and public safety.
**Challenging Aspects of the Job**:
In this role, you will need to retain an abundance of procedures and consistently work under pressure. Communication, organizational, and time-management skills are essential to succeed in this position due to the demand of administrative support that is to be provided to the managers and attorneys of the office.

- Experience working in a public or private law office.
- In-depth knowledge of legal terminology and legal procedures.
- Experience supporting multiple managers or attorneys simultaneously.
- Working knowledge of legal case management systems.
- Strong interpersonal, communication, organizational, and time management skills.
- Proven success of working independently on multiple assignments and meeting deadlines.

**Legal Secretary I ($31.46-$39.34 Hourly)** is the entry level in this specialized secretarial series. It is designed to allow an experienced incumbent with either well-developed office administrative or secretarial support skills to learn the terminology, formats, and procedures in the legal secretarial field, or an incumbent with knowledge of legal office terminology, formats, and procedures to learn office administrative and secretarial support skills. This classification is flexibly staffed with Legal Secretary II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.
**Legal Secretary II **($35.03-$43.80 Hourly) **is the journey level class of this series, fully competent to independently perform a wide range of legal secretarial support work. General procedures and guidelines are normally established by the secretarial lead or the attorney to which assigned; however, day-to-day activities may require the use of initiative and independent judgment. Responsibilities include regular contact with County staff and outside agencies in situations where tact and discretion are important.
**Note**:The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

**Examples Of Duties**:
**Legal Secretaries perform varied and responsible legal secretarial duties including but not limited to the following**:

- Preparing legal documents, correspondence, memoranda, and reports.
- Processing new referrals.
- Scheduling court dates, meetings, and appointments.
- Receiving and screening telephone calls.
- Researching and compiling a variety of informational materials.
- Maintaining and organizing files.
- Processing mail.
- Organizing own work, setting priorities, and meeting critical deadlines.
- Perform related duties as assigned.

**Qualifications**:
**_Education and Experience:_**
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

- **
Legal Secretary I**: One year of EITHER secretarial and office administrative experience equivalent to the County's class of Secretary OR legal office support experience.
- ** Legal Secretary II**:Two years of experience in providing legal secretarial and office administrative support to one or more attorneys and related support staff.

**_ Knowledge of:_**
- Office administrative and secretarial practices and procedures, including filing and business letter writing.
- Legal office terminology, processes, procedures, and the format for legal documents.
- The operation of common office equipment, including a word processor and personal or on-line computer.
- Record keeping, report preparation and filing methods.
- Correct English usage, including spelling, grammar, punctuation, and vocabulary.
- Business arithmetic, including percentages and decimals.

**_ Skill/Ability to:_**
- Draft pleadings and other legal documents from stenographic notes, brief instructions, dictated tapes, or printed information.
- Provide varied and responsible secretarial and office administrative assistance to one or more attor

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