Legal Secretary

1 week ago


San Diego, United States HAROLD G. AYER, APLC Full time
Job DescriptionJob Description

We are seeking a skilled and experienced Legal Secretary to join our team. The ideal candidate will have at least 2 years of experience working in a trusts, estates and probate law office and possesses excellent organizational and administrative skills.

Responsibilities:

  • Provide administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
  • Some bookkeeping and payroll management
  • Prepare and file legal documents, such as briefs, pleadings, motions, and correspondence, in a timely and accurate manner.
  • Assist with document preparation and formatting, including drafting, proofreading, and editing legal documents.
  • Communicate professionally with clients, opposing counsel, court personnel, and other stakeholders.
  • Maintain electronic and physical files, ensuring confidentiality and accuracy.
  • Conduct legal research using online databases and resources.
  • Assist with billing and invoicing tasks, including time entry and expense tracking.
  • Handle incoming calls and correspondence, redirecting inquiries as appropriate.
  • Perform other administrative tasks and duties as assigned.

Requirements:

  • Minimum of 2 years of experience working as a legal secretary or legal assistant or paralegal.
  • Proficiency in Microsoft Office Suite and legal software, and court documents E-filing.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in document preparation and proofreading.
  • Ability to prioritize tasks, shift priorities and work efficiently.
  • Discretion and professionalism when handling confidential information.
  • Associate degree or certificate in legal studies or related field is a plus.


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