Legal Secretary

2 weeks ago


San Diego, United States Higgs Fletcher & Mack Full time

Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Litigation Legal Secretary. Salary is commensurate with experience.


Job Responsibilities:

  • Scheduling consultations, appointments, depositions, etc.
  • Maintaining and updating attorney calendars
  • Routine telephone calls with clients, opposing counsel, court clerks, court reporters, etc.
  • Opening, stamping, scanning, imaging, uploading, routing, and filing of all incoming and outgoing mail
  • Preparing pleadings for court filing (State and Federal) and service
  • Electronically file/serve documents
  • Preparing exhibit binders and hearing/trial binders for attorneys
  • Draft client correspondence
  • Perform administrative support functions, such as scanning documents, e-mailing documents to clients, maintain and update electronic and physical files, meeting with clients, prepare and submit check requests and expenditure request forms, scheduling and reserving conference rooms, etc.


Qualifications:

  • Strong administrative skills and attention to detail
  • Able to effectively prioritize and meet deadlines
  • Excellent written and oral communication skills
  • Able to work as a team with attorneys and staff members
  • Strong sense of discretion
  • Professional appearance and professional communication with clients and co-workers
  • Bachelor’s Degree preferred
  • Minimum of three years of litigation legal secretary experience
  • Strong working knowledge of Forms Work Flow, CompuLaw, and iManage
  • Proficient in Microsoft Word

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