Legal Secretary

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

San Francisco, United States AGG Legal Staffing Full time

MUST HAVE CALIFORNIA LITIGATION EXPERIENCE


ESSENTIAL DUTIES AND RESPONSIBILITIES*

  • Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software
  • Prepare new case reports, run conflict checks, open new files, and prepare check requests
  • State and Federal court filing experience a must, including E-Filing
  • Create tables of contents and tables of authorities
  • Prepare government documentation or closing materials, as appropriate for practice of team attorneys
  • Daily time entry, as directed by individual team members
  • Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
  • Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate
  • Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys
  • Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
  • Answer telephone calls, take notes/messages and redirect calls as appropriate
  • Coordinate travel arrangements for attorneys
  • Process reimbursements and vendor invoices
  • Maintain client lists, contact lists and other electronic databases


MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

  • Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to type at least 60 wpm with a high degree of accuracy
  • Ability to work in a team environment with both attorneys and other colleagues
  • Ability to effectively communicate both verbally and in writing
  • Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
  • Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed


Education:

Minimum high school diploma or equivalent; college degree a plus, but not required.


Experience:

Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.

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