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Office Assistant

2 months ago

Newark, United States Genie Solutions Full time

**Job Title: Office Assistant**
**Location**: New Jersey, NJ

**Company Description**:
Join our team at Chat Genie Café, a vibrant coffee shop and café located in the heart of New Jersey. We are dedicated to providing exceptional coffee, delicious pastries, and outstanding customer service to our guests. As we continue to expand, we are seeking a proactive and organized individual to join us as an Office Assistant, providing administrative support to ensure the smooth operation of our café.

As an Office Assistant at Chat Genie Café, you will play a crucial role in supporting our administrative team and contributing to the efficient operation of our café. Your main responsibilities will include:

- Performing data entry and maintaining records and databases accurately.
- Assisting with scheduling appointments and meetings, coordinating calendars, and preparing meeting materials.
- Providing administrative support to various departments, including human resources, finance, and operations.
- Assisting with inventory management, including ordering office supplies and maintaining stock levels.
- Assisting with basic bookkeeping tasks, such as reconciling invoices and processing payments.
- Assisting with special projects and events as needed, including research, planning, and coordination.
- Maintaining cleanliness and organization in the office area, including filing paperwork and keeping workspaces tidy.
- Collaborating with team members to ensure tasks are completed accurately and efficiently.

**Requirements**:

- Previous experience in an office or administrative role preferred but not required.
- Excellent communication and interpersonal skills, with a professional demeanor.
- Strong organizational skills and the ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other office software.
- Flexibility to work various shifts, including weekdays, evenings, and weekends.
- Physical ability to stand for extended periods and move around the café comfortably.

**Preferred Qualifications**:

- Experience with data entry and recordkeeping.
- Knowledge of basic bookkeeping principles.
- Enthusiasm for providing exceptional customer service and supporting team members.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Benefits**:

- Competitive hourly wage with opportunities for growth and advancement.
- Employee discounts on café menu items and retail merchandise.
- Opportunities for additional training and skill development.
- Supportive team environment with ongoing feedback and recognition.
- Flexible scheduling to accommodate work-life balance.
- Health, dental, and vision insurance options for eligible employees.
- Paid time off and holiday pay.

**How to Apply**:
Pay: $17.00 - $19.00 per hour

**Benefits**:

- Employee discount
- Health insurance

Schedule:

- Day shift

**Location**:

- Newark, NJ 07102 (preferred)

Work Location: In person