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Administrative Project Coordinator

3 months ago

Hyattsville, United States Emprego US Full time

The Administrative Project Coordinator (Entry-Level) will provide comprehensive administrative support to ensure that the General Contractor, Project Manager, Permit Coordinator, Architect, Designer, Engineer, and Project Accountant can efficiently complete their deliverables. This role is pivotal in facilitating seamless transitions between project phases and maintaining adherence to the project timeline.

**Description**:
**Key Responsibilities**:

- Documentation and Record Keeping:

- Maintain project files and documentation following established checklists and procedures.
- Track open permits in the project property’s jurisdiction’s online portal and ensure all expired permits are addressed.
- Scheduling and Coordination:

- Schedule and coordinate meetings, consultations, and site visits following established protocols.
- Assist in maintaining the project calendar, tracking deadlines, and milestones for each phase and sprint cycle.
- Support the preparation and distribution of meeting agendas, minutes, and follow-up action items.
- Communication and Liaison:

- Serve as a point of contact for internal team members and external partners, following established communication protocols.
- Assist in coordinating with clients to complete design questionnaires and gather feedback on design preferences.
- Ensure clients are informed and involved at each stage of the project, following established procedures.
- Permit and Compliance Management:

- Ensure all necessary permits (demolition, roll-off container, electrical, mechanical, plumbing, etc.) are obtained and up-to-date.
- Design and Selection Support:

- Assist the Design Assistant in creating and organizing inspiration boards and client questionnaires.
- Coordinate design selection sessions, following established guidelines and procedures.
- Compile and organize client selections into a finish schedule for review and approval.
- Budget and Financial Support:

- Support the Project Accounting Bookkeeper in updating the project budget regularly, following established processes.
- Assist in tracking project costs and maintaining budget records within a 2% range of the total project cost.
- General Administrative Tasks:

- Follow established protocols for preparing and distributing project-related documents and reports as needed.
- Assist with procurement tasks, ensuring timely ordering and delivery of materials and fixtures following established procedures.
- Provide ad hoc administrative support for projects with special requests or outside the normal process, following directions from the manager.

**Qualifications**:

- Associate's Degree or in Pursuit of a College Degree or Career Certificates in business administration, project management, or a related field is preferred.
- Previous experience in an administrative or project coordination role is beneficial but not required.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and willingness to learn project management software.
- Experience with Asana, Google Suite, and BuilderTrend is a plus but not required.
- Ability to follow established procedures and checklists.
- Ability to multitask and manage multiple priorities in a fast-paced environment.
- Knowledge of local building codes and permitting processes is a plus.

**How to Apply**:

- To apply, please submit your resume and a cover letter detailing your relevant experience and why you are interested in joining PACE Design & Construction.**Job Type**:Full-time**Salary**: $21.50 - $25.00 an hour (depending on experience)You can earn great benefits and bonus potential with this position.**Benefits**:

- 401(k)
- Medical insurance
- Sick leave
- Vacation
- Paid holidays

**Address**:Hyattsville, MD, USA with an opportunity for a hybrid schedule after a 6-month Evaluation**Industry**: ConstructionPACE Construction is an equal-opportunity employer and prohibits discrimination and harassment. We value diversity and inclusion in our workforce and comply with all applicable federal, state, and local laws.**Salary**:
$21.5 - $25 per hour