Administrator, Procurement Card
2 weeks ago
Administers the College System's Purchasing Card Program and manages the daily operation of the program. Ensures purchasing card transactions are made according to policy and procedures, local and federal laws, and applicable regulations. Provides training, technical assistance and ongoing support and improvements while implementing best practices.
ESSENTIAL FUNCTIONS
Communicate SAP Concur expense allocation, submission and approval schedule and works with internal partners to ensure knowledge transfer, ongoing maintenance, and program compliance.
Assist with travel requests in a back-up role on an as needed basis. Work closely with College Travel Program team to support improvements in the travel expense process. Work closely with internal SAP Concur team focusing on improvements to the expense process.
Work closely with procurement card provider to identify and resolve issues. Participate in State of Texas program training events sharing improvements to the program as well as identifying and incorporating new best practices. Work with procurement card provider to identify ways to maximize rebate to the College.
Disseminate program reminders to internal partners to ensure processing compliance deadlines are met.
Responsible for auditing the procurement card program to ensure compliance with the established Procurement Card User Guidelines and the record retention process of P-card Transaction Reports.
Develop, maintain and revise the Procurement Card User Guidelines, handbook, related forms and tutorial/training materials. Provide in-person training on a quarterly basis or on request.
Administer the District-wide P-Card Program; including, but not limited to processing applications for new P-cards and Declining Balance Cards, changes of names, existing account strings, card cancellations, district account updates, receive and distribute cards, assist users with disputes and compromised cards, and analyze and monitor program to ensure compliance with Policies and Procedures.
Meet with P-card Provider to review spend data, trends, system concerns, future version updates or new releases.
Collaborate with the Department Director to establish, implement and revise district procedures for the P-Card program, implement and manage the virtual access program.
Communicate mapping reminders, system issues, outages and other pertinent information to users on a regular basis, and report users to P-card Provider and other necessary parties.
Create and run reports on a scheduled basis to monitor spend, trends, possible violations and taxes collected and make recommendations on findings.
Address and respond to internal and external audit questions regarding p-card program.
Assist with Fiscal Year End Closing process.
Conduct interviews with staff to evaluate documents which support P-Card purchases and assess if P-Card reconciliations and reviews are completed as required by P-Card policy.
Work closely with Strategic Sourcing team to identify procurement opportunities in support of p-card program.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS Education & Experience
- Bachelor's degree in Business, Supply Chain, Procurement or related field required
- High school diploma/GED plus 2 years administering a Procurement Card Program, with preference working in an educational institution, may be considered in lieu of required degree
- 4 years experience administering a Procurement Card Program in an educational institution or governmental agency with related Finance, Budget and Accounting experience required
- Valid Texas Driver License
- Purchasing Card Professional Certification (CPCP) required
Special Skills
- MS Office Programs
- Information Management Systems
- Project Management
- Procurement-related State of Texas laws and regulations
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
Working Conditions
General office. May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision. Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator. Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes. Ability to travel to and from meetings, training sessions or other business-related events. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
- The weather is great Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
.8271 or
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact .
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