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Admin Assistant II

1 month ago

Chantilly, United States General Dynamics Information Technology Full time
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:
  • Working in a discreet environment handling sensitive and personal information daily
  • Completing transactional duties with special attention to detail, being organized, and multi-tasking
  • Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
  • Handling and receiving incoming and outgoing correspondence


As an Administrative Assistant II, your day-to-day responsibilities will include:
  • The Administrative Assistant (AA) shall, under Sponsor direction, provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsor's organization
  • The Administrative Assistant (AA) will be required to interact extensively, both verbally and written, with mission partner customers and the Office to which they belong
  • The AA will be required to work independently as a member of a larger team performing both transactional work and work that requires critical thinking skills
  • The AA will be required to provide superior customer service by understanding customer requests/issues
  • Duties include processing emails and faxes, transferring files in a shared folder, and database entry
  • Work will be conducted in a standard office environment with no strenuous physical requirements
  • The position is located in Chantilly, VA., and travel to/from other buildings is not expected
  • The Administrative Assistant (AA) should have intermediate proficiency with Microsoft Outlook as it is the primary means of correspondence with customers
  • The AA should have intermediate knowledge of Microsoft Office, Excel, and SharePoint and other Sponsor databases as needed
  • These may include the Sponsor Security Clearance database and Sponsor electronic document management
  • Specialized and OJT training will be provided upon arrival for Sponsor specific systems
  • The Administrative Assistant (AA) will coordinate with appropriate personnel to complete onboard/off-boarding processes
  • The AA is not expected to manage visitors or be a vault custodian
  • General duties may include office specific training if needed
  • The AA will use discretion in regard to customer information and protect against any unauthorized release of customer information or data, employing the "need to know" principle
  • The Administrative Assistant shall ensure daily assignments are completed
  • The duties will include managing incoming crossover emails and faxes; sorting and scarming, checking sponsor security clearance systems for reciprocity, learning, understanding and utilizing the crossover criteria, entering data into and completing tasks within the systems, and contacting chief security officers at the end of the day, via email or phone call, with results from the day and any follow up actions that are needed
  • The Administrative Assistant shall follow Organization policies for records management
  • The position does not require correspondence/ records management for leadership
  • The Administrative Assistant shall attend scheduled meetings with the customer and any other meetings as needed
  • Preparation/presenting of content may be required specific to the functions of the position


WHAT YOU'LL NEED TO SUCCEED:
  • The position requires an active Top Secret/SCI with Polygraph clearance
  • HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience
  • Core hours 9am-3pm
  • Proficient Word, Excel, Outlook, PowerPoint
  • The position is on customer site


GDIT IS YOUR PLACE:
  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certification
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays


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Work Requirements

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Years of Experience
2 + years of related experience

* may vary based on technical training, certification(s), or degree

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Certification

Travel Required
None

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Citizenship
U.S. Citizenship Required

Salary and Benefit Information
The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.
About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.