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Administrative Assistant
1 month ago
CVW Event Productions is seeking a full-time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Admin Assistant include providing support to our staff, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant will work 5 days a week, Monday-Friday, 9:00am-5:00pm.
Administrative Assistant responsibilities include answering phones and greeting visitors, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems, as well as handling social media posts and other marketing duties. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Google Workspaces, MS Excel and various office equipment. If you also have previous experience as a Secretary, Administrative Assistant or Executive Assistant we’d like to meet you.
Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. Any marketing experience is also a plus.
Responsibilities:
Draft correspondences including emails, memos, forms and other formal documents
Assist in the preparation of regularly scheduled reports
Plan and schedule appointments and weekly inter-office meetings
Accompany account representatives to meetings and take detailed minutes
Greet and assist onsite guests
Answer and direct inbound telephone calls
Develop and implement organized filing systems for both digital and physical files
Perform all other office tasks
Update and maintain office policies and procedures
Book travel arrangements
Assist with the submittal and reconciling of expense reports
Maintain contact list
Act as a point of contact for internal and external clients
Assist with company social media posts on sites such as Facebook, Instagram, LinkedIn
Qualifications:
Previous experience in office administration or other related fields
Knowledge of office management systems and procedures
Outgoing personality
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Ability to work independently to complete tasks
Working knowledge of office equipment including printers, computers, scanners, etc.
Proficiency in MS Office suite (Word, Excel and Powerpoint) and Google Workspace
High school degree
CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.
We are Creative at our core. Diversity drives creativity. Our commitment to inclusion across race, gender, age, religion, identity and experience is what fuels us on each project we complete. We are a company where difference is valued and celebrated. We’re always building our network of both internal and external employees with this diversity and inclusion in mind.
Company DescriptionFounded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service audio-visual production company based in Herndon, VA. Producing events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.Company DescriptionFounded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service audio-visual production company based in Herndon, VA. Producing events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.
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