Current jobs related to Executive Assistant - indianapolis - Kodiak Solutions

  • Executive Assistant

    4 weeks ago

    Indianapolis, Indiana, United States CE&I Services LLC Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Segment Executives. The ideal candidate will have a strong background in executive-level support, excellent communication skills, and the ability to work in a fast-paced environment.ResponsibilitiesManage calendars, appointments, and meetings for...

  • Executive Assistant

    1 week ago

    Indianapolis, United States Management Recruiters International Full time

    Executive Assistant Architecture & Engineering firm in Indianapolis is looking to hire an experienced administrative professional for an Executive Assistant position supporting the CEO and COO. Responsibilities Executive Support: Manage executive schedules, draft and send communications, organize meetings, and handle logistics. HR Liaison: Work with...

  • Executive Assistant

    2 months ago

    Indianapolis, Indiana, United States Ascension Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our ministry CEO or System Office executive.Key ResponsibilitiesCoordinate schedules, visitors, telephone calls, meetings, deadlines, and presentations to ensure seamless execution of the executive office.Oversee scheduling, catering,...

  • Executive Assistant

    4 weeks ago

    Indianapolis, Indiana, United States RHI Rehab Full time

    Job DescriptionRHI Rehab is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer and Chief Operating Officer. The ideal candidate will possess exceptional communication skills, be detail-oriented, and proficient in Microsoft Office.Key ResponsibilitiesCoordinate and facilitate activities under...

  • Executive Assistant

    4 weeks ago

    Indianapolis, Indiana, United States MCCOY Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support our Executive Director and MCCOY's team in general. The successful candidate will facilitate the efficient operation of our organization, ensuring seamless coordination of meetings, events, and daily tasks.Key Responsibilities:Project oversight: Oversee the...

  • Executive Assistant

    1 week ago

    Indianapolis, United States EXOS TALENT Full time

    Our client is a licensed CPA Firm that assists clients with fractional and interim CFO and Controller services, along with project and M&A services. The role of Executive Assistant is critical to maintaining the success and work/life balance for the leadership team and consultants. Below is a list of expectations, the company core values, and the job duties...

  • Executive Assistant

    7 days ago

    Indianapolis, United States Indianapolis Neighborhood Housing Partnership (INHP) Full time

    POSITION PURPOSE The Executive Assistant provides administrative support to the President and CEO and members of the Senior Executive team. This position supports the initiatives of INHP by providing program and project assistance in the areas of Executive Administration, Organizational Governance, Board Management, Compliance, Grant Making and Community...

  • Executive Assistant

    2 weeks ago

    Indianapolis, United States W3Global Inc. Full time

    Job DescriptionJob DescriptionPosition Summary:The Executive Assistant is responsible for managing the daily activities of the Executives (primarily the CEO and COO). Handling correspondence, coordinating schedules, and ensuring essential tasks are handled effectively. The Executive Assistant is an essential role in ensuring the success of the Executives...

  • Executive Assistant

    2 weeks ago

    Indianapolis, United States LHH Full time

    LHH is partnering with a client near downtown Indianapolis, Indiana for an experienced Executive Assistant for direct hire. This position will directly support the organization's President and Senior Executives.ResponsibilitiesCalendar management and travel coordinationCreating and formatting correspondence, memo's, proposals and presentationsCoordinate...

  • Executive Assistant

    2 weeks ago

    Indianapolis, United States LHH Full time

    LHH Recruitment Solutions has partnered with a non profit organization in Indianapolis, Indiana seeking an experienced Executive Assistant. This is a direct hire opportunity that would support the President as well as a Board of DirectorsResponsibilities:Provide administrative support to the President, including managing calendars, scheduling meetings, and...

  • Executive Assistant

    2 weeks ago

    Indianapolis, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is looking for an exceptional Executive Assistant who will provide comprehensive administrative support to the President and the Board of Directors. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities with ease. This role requires a high level of professionalism, discretion,...

  • Executive Assistant

    7 days ago

    Indianapolis, United States LHH Full time

    LHH Recruitment Solutions has partnered with a local services consulting firm on the north side of Indianapolis, Indiana seeking an experienced Executive Assistant. This is a part time opportunity reporting directly to the Vice President. C level experience reporting to executives strongly preferred.Responsibilities: Scheduling meetings and booking travel...

  • Executive Assistant

    2 weeks ago

    Indianapolis, United States LHH Full time

    LHH Recruitment Solutions has partnered with a local services consulting firm on the north side of Indianapolis, Indiana seeking an experienced Executive Assistant. This is a part time opportunity reporting directly to the Vice President. C level experience reporting to executives strongly preferred.Responsibilities:· Scheduling meetings and booking...

  • Executive Administrative Assistant

    4 weeks ago

    Indianapolis, Indiana, United States DKMRBH Inc Full time

    Job DescriptionDKMRBH Inc is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work independently with minimal supervision.The Executive Administrative...

  • Senior Executive Assistant

    2 weeks ago

    Indianapolis, United States Delta Faucet Full time

    Reporting to the President/GM, the Senior Executive Assistant serves as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of materials and communications in support of the President and the Executive team. The Sr. Executive Assistant acts as an operational linchpin and strategic facilitator...

  • Executive Assistant

    3 weeks ago

    Indianapolis, Indiana, United States Ascension Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant - Sr. to provide administrative support to our ministry CEO or System Office executive.Key ResponsibilitiesCoordinate schedules, visitors, telephone calls, meetings, deadlines, and presentations to ensure seamless execution of executive office functions.Oversee scheduling,...

  • Executive Assistant

    4 weeks ago

    Indianapolis, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an opportunity for an Executive Assistant to join our team in INDIANAPOLIS, Indiana. In this role, you will be responsible for managing high volume email communications, scheduling appointments and meetings, maintaining office supplies, and ensuring the office environment remains conducive and...

  • Virtual Executive Assistant

    4 weeks ago

    Indianapolis, Indiana, United States MCI, LC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers.Key ResponsibilitiesManage complex and busy schedulesPerform planning, logistics, and operations...

  • Executive Assistant

    3 weeks ago

    Indianapolis, United States Robert Half Full time

    We are offering an opportunity for an Executive Assistant to join our team in INDIANAPOLIS, Indiana. In this role, you will be responsible for managing high volume email communications, scheduling appointments and meetings, maintaining office supplies, and ensuring the office environment remains conducive and presentable.Responsibilities• Efficient...

  • Executive Assistant to the Group President

    3 weeks ago

    Indianapolis, Indiana, United States CE&I Services LLC Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to the Group President of CE&I Services LLC. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesManage calendars, appointments,...

Executive Assistant

2 months ago

indianapolis, United States Kodiak Solutions Full time

Executive Assistant & Office Coordinator - Onsite Role based in Indianapolis, Indiana


Kodiak is seeking an experienced, full-time Executive Assistant & Office Coordinator able to work in a fast-paced, high-growth environment. This role will be based in our Indianapolis office and provide executive assistance to members of Kodiak’s Executive Team as assigned. Additionally, this person will also support day-to-day office operations for our Indianapolis, Indiana office. This person will report directly to the Chief Operating Officer.


KEY RESPONSIBILITIES


  • Maintain an accurate and detailed calendar for executives supported, manage incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
  • Maintain flexibility in managing assignments and proactively address prioritization across executives supported.
  • Organize internal and external meetings for executives supported, and those which occur in the Indianapolis office, including logistical and substantive preparation.
  • Manage all travel scheduling and arrangements for executives supported.
  • Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
  • Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.
  • Manage the Indianapolis office to include ordering/stocking office and kitchen supplies, processing incoming/outgoing mail and shipments, answering phones, greeting visitors, and supporting the needs of local meetings.
  • Handle routine building maintenance needs (e.g., lighting fixture replacement) as required.
  • Escalate building and property management concerns (e.g., long-term power/equipment outages) to the COO and/or property manager.
  • Plan and assist in managing office events, including those conducted off-site.


REQUIRED QUALIFICATIONS:


  • 8+ years’ experience in an Executive Assistant role
  • 2+ years’ in an Office management and support role

Proficiency with Microsoft Office, particularly MS Word, PowerPoint and Excel

  • Must be able to maintain confidentiality on sensitive matters and follow HIPAA rules around information security



SUCCESS ATTRIBUTES


  • Demonstrated ability to roll-up sleeves and work with team members in a hands-on capacity
  • Possess a track record of success working and influencing a fast-paced, multi-unit / multi-region organization at all levels
  • Manage multiple tasks at one time with proactive follow-up
  • Strong verbal and written communication skills
  • Strong organizational and planning skills
  • Experience with Concur (Travel Planning & Expense Management) preferred
  • Experience in a high growth company preferred