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Office Support Specialist
4 months ago
$19.11 - $27.01
(Based on Experience)
Summary
We are looking for an Office Support Specialist at our Southwest Water Plant. We need an Office Support Specialist (OSS) with strong communications skills to collaborate with team members and other units across the organization about process, equipment and to problem-solve. As the OSS you will be responsible for providing professional phone coverage at all times, managing schedules, coordinating meetings, handling travel itineraries, and additional administrative duties. We will rely on you to plan, organize, and lead a variety of business operations, general and specialized administrative activities including, but not limited to answering multiline phones, maintaining calendars, handling information requests, preparing correspondences and reports, data entry, recordkeeping, conducting investigations, analyses, and evaluations for GLWA Water Operations.
Job Responsibilities
- You will perform routine correspondence in response to inquiries and complaints and handle routine contacts with other divisions or sections of the organization
- Be called upon to provide information to the public regarding GLWA policies and procedures
- You will maintain accurate records; complete recordkeeping, typing, transcription and similar work. You will have the autonomy to design and utilize filing systems
- As an OSS you can use your strong mathematical skills by checking arithmetic computations and balance figures to reconcile petty cash and classify items for entry into bookkeeping records and assist in preparing the division's budget
- Perform more complex clerical and office work such as billing activities, the recording of cost data in the preparation of work schedules for field employees, the coordinating of activity records for the preparation of periodic or special reports
- Maintain calendars for organizational staff and schedule tours, trainings and meetings for the Water Operations team.
- You will operate standard office equipment such as personal computers, printers, copiers, scanners, fax, etc.
Required Education and Experience
- High School Diploma or GED
- Minimum one (1) year of experience performing clerical or administrative support
- Meet all of the requirements to advance to the Office Support Specialist level 2 within two (2) years from level 1 designation
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. This position may require sitting and standing for prolonged periods of time, light to moderate lifting, reaching, pulling, and carrying. Manual dexterity and audiovisual/linguistic acuity are required.
Environmental Working Requirements:
Work is performed in an office or plant environment with exposure to computer screens, noise, large moving equipment, vehicles, potentially hazardous substances, fumes, and airborne particles in the plant. Work may be performed in confined spaces, hazardous areas that require respiratory protection and personal protective equipment (PPE), and under slippery and wet conditions.
Other Requirements:
- Valid driver's License
Benefits
Comprehensive benefits package for full-time positions effective 30 days after employment, including health, dental, vision, tuition reimbursement, 401k, and team member discount programs. See the GLWA Benefit Guide for more information.
GLWA is an equal-opportunity employer.
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