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Executive Assistant

4 months ago

Seattle, United States BCforward Full time
Executive Assistant

BCforward is currently seeking a highly motivated Executive Assistant for an opportunity in Seattle, WA Location

Position Title: Executive Assistant

Location: Seattle, WA (Remote)
Anticipated Start Date: Jun 04th, 2024.

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 6+ months (with possibility of extension)

Job Type: Contract, 40 HRS WEEKLY, Remote
Pay Range: $25/hr - $27/hr

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Job Description:

  • As an executive assistant (EA), you will provide administrative support to multiple executives in our North America organization.
  • You will be part of a shared services model that leverages both full-time employees and team members to deliver high-quality, consistent, and efficient EA support across all areas and regions.
  • You will be responsible for calendar management, travel coordination, meeting and event logistics, document preparation, expense entry, and other general administrative tasks.
  • You will also collaborate with other EAs, business partners, and clients to ensure smooth and effective communication and coordination.

    Responsibilities:
  • Proactively manage and maintain executives' calendars, resolving any conflicts and prioritizing appointments based on business needs and urgency.
  • Coordinate and book travel arrangements for executives, including flights, hotels, transportation, and workplace reservations.
  • Plan and organize meetings and events owned by executives, including securing venues, arranging catering, sending invitations, preparing agendas, and providing onsite support if needed.
  • Prepare and send emails and other communications on behalf of executives, ensuring a professional and accurate tone and format.
  • Support document and deliverable production for internal, non-client chargeable work, such as presentations, reports, and proposals.
  • Enter and submit expenses for executives in my TE, ensuring timely and accurate documentation and receipts.
  • Assist with purchase order and invoice processing as needed.
  • Maintain and update client, prospect, and partner contact details in Outlook and CRM systems.
  • Coordinate with IT for any technology support or issues.
  • Perform other Avanade-related general administrative tasks as appropriate and agreed with the EA Lead.
    Qualifications:
  • Previous experience as an executive assistant or in a similar administrative role.
  • Excellent communication and interpersonal skills, with the ability to interact with internal and external stakeholders at all levels.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • High level of discretion and confidentiality, with the ability to handle sensitive and confidential information appropriately.
  • Proficient in Microsoft Office applications, especially Outlook, Word, PowerPoint, and Excel.
  • Flexible and adaptable to changing business needs and demands.
  • Proactive and self-motivated, with the ability to work independently and as part of a team.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 222671 when responding to this ad.