Front Office Administrator

1 month ago


Warrenton, United States Jacobs Full time

**Your Impact:**

The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network - Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf program boasts a professional workforce comprised of specialists throughout the Information Technology lifecycle and who contribute to a positive work environment.

The Jacobs Lone Wolf Team is Mission Focused, Customer Oriented, Process Guided, and Solutions Driven. Candidates interested in joining the team must be critical thinkers, have a strong work ethic, and be able to work independently or as a member of a team in a dynamic environment that supports a critical and rewarding mission. We value candidates who are detail-oriented while also being able to think and react quickly to emerging and unique problem sets. To be successful, you must be able to rapidly adapt and learn how to operate the front and back end of new products and processes. The Team is expected to grow and is looking for people who can apply disciplined processes and provide imaginative solutions that enable the adoption of innovation and emerging technologies that create opportunities for transformative change.

Responsibilities:

+ Welcome all visitors to the facility and ensure adherence to security policies.

+ Interface with personnel to coordinate meetings, maintain logs, records, and files, provides end-user support, and performs general administrative duties.

+ Manage the onboarding process.

+ Manage and maintain the program's escort roster.

+ Orchestrate the management of office equipment and vendor relations, arranging repair and servicing when necessary.

+ Answer external and internal calls and relay accurate messages.

+ Assist personnel with travel claims, expense authorizations, and expense reports.

\#divergent

**Here's what you'll need** :

+ Must have active Top-Secret clearance with SCI

+ Familiarity in MS Office products, specifically Word, Excel, PowerPoint, and SharePoint.

+ Exceptional verbal and written communication skills

+ Ability to multitask and prioritize tasks efficiently.

+ High School Diploma or equivalent.

+ 5 or more years of experience

Preferred:

+ Previous experience in a front office or administrative role.

+ Familiarity working in a secure environment

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.



  • Warrenton, United States Jacobs Engineering Group Inc. Full time

    **Your Impact**: The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network - Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone...


  • Warrenton, United States Jacobs Full time

    Your Impact: The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network – Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf...


  • Warrenton, United States Jacobs Full time

    Your Impact:The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network – Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf...


  • Warrenton, United States Jacobs Full time

    Your Impact:The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network – Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf...


  • Warrenton, United States Virginia Cancer Specialists Full time

    Overview: Are you looking for a career and not just a job in the Medical field? Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, a leader in Cancer care, is seeking a** Full Time Front Office Coordinator for our Fauquier office.** SCOPE: Acts as liaison with physicians, patients and other office staff. Supports and...


  • Warrenton, United States Xcellent Technology Solutions Full time

    Our office is looking for an experienced, motivated Administrative/Office Assistant to support the company's day-to-day operations. The Office Assistant is responsible for overseeing the day-to-day office activities to ensure our high standards of client service are always met. This is a great opportunity for someone looking to take on responsibilities in a...

  • Office Administrator

    2 weeks ago


    Warrenton, United States Evermade Foods LLC Full time

    **Essential Functions** - Extreme attention to detail - Excellent organizational, written, and oral communication skills - Strong time management skills, with the ability to prioritize and manage multiple tasks while meeting all deadlines - Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) - Proficient in or have the ability to learn...


  • Warrenton, United States Paramount Next Day Dumpsters Full time

    '''Duties''': - Greet and welcome customers and visitors in a friendly and professional manner - Answer phone calls, take messages, and direct calls to the appropriate person - Schedule appointments and manage the office calendar - Collect payments and provide receipts - Maintain Customer records and update information as needed - Assist with filing,...

  • Office Administrator

    3 weeks ago


    Warrenton, United States Greater Piedmont REALTORS Full time

    The Greater Piedmont REALTORS® exists to provide outstanding services and leadership to help our REALTOR® members be successful and profitable in real estate. Office Administrator **As the Office Administrator, you will**: - Develop a business plan to deliver professional development opportunities and tools for the REALTOR® members - Oversee the...


  • Warrenton, Virginia, United States Paramount Next Day Dumpsters Full time

    '''Duties''': Greet and welcome customers and visitors in a friendly and professional manner Answer phone calls, take messages, and direct calls to the appropriate person Schedule appointments and manage the office calendar Collect payments and provide receipts Maintain Customer records and update information as needed Assist with filing, scanning, and other...


  • Warrenton, United States Pepsi-Cola Bottling Company of Central Virginia Full time

    **JOB TITLE**: Administrative Associate **LOCATION**: Warrenton, VA **REPORTS TO**: Office Manager **FLSA STATUS**: Non-Exempt We are Pepsi Bottling Company of Central Virginia, a family owned and operated franchise that has been in business since 1908. As an essential business, we are stable and poised for growth! Right now, we are expanding our Team....


  • Warrenton, United States EDWARD JONES Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Warrenton, United States Hampton Inn Warrenton VA Full time

    **Benefits**: *Flexible schedule *Training/advancement opportunities *Employee Discounts **Job Description Summary**: First and Second Shift desk/customer service associates check in and out guests, assists guests and other employees, corresponds with housekeeping for check in and relays as guests check out. Answers phones, makes reservations, assists...


  • Warrenton, United States Scheulen, Patchett & Edwards, P.C. Full time

    **Duties**: - Provide administrative support to ensure efficient operation of the office - Answer phone calls, especially from clients - Schedule appointments - Assist in the preparation of regularly scheduled reports - Maintain a filing system - Provide general support to clients **Experience**: - Proven experience as an administrative assistant or...

  • Office Coordinator

    4 days ago


    Warrenton, United States Palmer's Contracting Group Full time

    Job DescriptionJob DescriptionWe are seeking an Office Coordinator to join our team! You will perform clerical and administrative functions in support of our team and clients, including but not limited to:Answering phone calls, transferring callers as appropriateGreeting customers and visitors to the office, ensuring guests are comfortable and are connected...


  • Warrenton, United States Family Dental Care of Warrenton Full time

    Dental ReceptionistFamily Dental Care of Warrenton is looking for a Denal Receptionist to join our team. Supporting our front office as a Dental Receptionist, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged!  Hard-working and motivated, the successful candidate will bring a passion...


  • Warrenton, United States Family Dental Care of Warrenton Full time

    Dental ReceptionistFamily Dental Care of Warrenton is looking for a Denal Receptionist to join our team. Supporting our front office as a Dental Receptionist, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged!  Hard-working and motivated, the successful candidate will bring a passion...


  • Warrenton, United States Family Dental Care of Warrenton Full time

    Dental ReceptionistFamily Dental Care of Warrenton is looking for a Denal Receptionist to join our team. Supporting our front office as a Dental Receptionist, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged!  Hard-working and motivated, the successful candidate will bring a passion...


  • Warrenton, United States 061-Fauquier Dept Of Social Services Full time

    **Hiring Range**:$63,849.08 to $114,928.35 **Full Time or Part Time**:Full Time Additional Detail **ADMINISTRATIVE/ACCOUNTING MANAGER (**State Title: Administrative Service Manager) THIS IS A CURTESY POSTING ONLY. YOU MUST APPLY HERE ON THE FAUQUIER COUNTY WEBSITE Open Until Filled - Fauquier County is actively seeking an Administrative Services Manager...


  • Warrenton, United States Elk River Development Full time

    Elk River Development, based out of Warrenton, VA, is a commercial general contractor focused on federal contracting projects. We are seeking a driven **Administrative Assistant/ Receptionist** for our expanding and growing team. **Responsibilities**: - Greet clients and visitors with a positive, helpful attitude. - Order office supplies/keep an inventory...