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Front Office Administrator

3 months ago

Warrenton, United States Jacobs Full time

Your Impact:

The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network – Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf program boasts a professional workforce comprised of specialists throughout the Information Technology lifecycle and who contribute to a positive work environment.

The Lone Wolf Team is Mission Focused, Customer Oriented, Process Guided, and Solutions Driven. Candidates interested in joining the team must be critical thinkers, have a strong work ethic, and be able to work independently or as a member of a team in a dynamic environment that supports a critical and rewarding mission. We value candidates who are detail-oriented while also being able to think and react quickly to emerging and unique problem sets. To be successful, you must be able to rapidly adapt and learn how to operate the front and back end of new products and processes. The Team is expected to grow and is looking for people who can apply disciplined processes and provide imaginative solutions that enable the adoption of innovation and emerging technologies that create opportunities for transformative change.

Responsibilities:

  • Welcome all visitors to the facility and ensure adherence to security policies.
  • Interface with personnel to coordinate meetings, maintain logs, records, and files, provides end-user support, and performs general administrative duties.
  • Manage the onboarding process.
  • Manage and maintain the program's escort roster.
  • Orchestrate the management of office equipment and vendor relations, arranging repair and servicing when necessary.
  • Answer external and internal calls and relay accurate messages.
  • Assist personnel with travel claims, expense authorizations, and expense reports.

#divergent

Here’s what you’ll need:

  • Must have active Top-Secret clearance with SCI
  • Familiarity in MS Office products, specifically Word, Excel, PowerPoint, and SharePoint.
  • Exceptional verbal and written communication skills
  • Ability to multitask and prioritize tasks efficiently.
  • High School Diploma or equivalent.
  • 5 or more years of experience

Preferred:

  • Previous experience in a front office or administrative role.
  • Familiarity working in a secure environment