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Finance and Human Resources Coordinator

3 months ago

Philadelphia, United States Juno Search Partners Full time

Our client, a biotech in Philadelphia, is seeking a Finance and HR Coordinator reporting to the CHRO. This role will support the organizations general business needs and to provide executive assistance to their CHRO and CFO.

This role is expected to be onsite 1 to 3 days per week, with flexibility depending upon business needs.

Duties include but are not limited to:

* Human Resources support:
* Work closely with Chief HR Officer and HR Specialist to manage contract to manage candidate interview processes from communication, scheduling, preparation and more.
* Manage the employee engagement experience by tracking employee and organizational moments such as work anniversaries, hiring highlights, and birthdays.
* Project management to track employee review process, compensation, budget planning, hiring goal timelines and more.
* Coordinate on-boarding (I9 documentation) and off-boarding processes.
* Manage HRIS system, adding job descriptions, candidate details and employee confidential data.
* Finance Team support:
* Support CFO with daily meeting planning, interview coordination, and occasional travel arrangements.
* Coordinate with direct reports and assist department leaders with project management.
* Generate reporting via MS Excel and share with the team.
* Office Management activities:
* Serve as back up to Office Manager by general office supplies such as mail distribution, welcoming guests, phone calls and taking messages, etc.
* Maintain conference rooms for utilization of AV equipment.

Qualifications:

* Bachelor's degree preferred, but not required.
* At least 4 years of experience in executive administrative support, preferably supporting C-Suite.
* General work experience, including business operations, administration, contract management and / or HR support.
* Excellent organizational skills.
* Excellent oral, written, and inter-personal communication skills.
* Self-starter with adaptability suited to a rapidly growing environment.
* Ability to prioritize work independently with periodic supervision, including follow-through of recurring activities.
* Ability and flexibility to be "on-site" on regular basis and when needed.
* Highly proficient in a range of typical office software applications, including Microsoft Office applications, such as Word, PowerPoint, Excel, and Outlook.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

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