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Executive Assistant

4 months ago

Reston, United States Comstock Companies Full time
Executive Assistant (Construction and Development)

Department: Development

Employment Type: Full Time

Location: Corporate Office

Reporting To: John Harrison

Description

The Executive Assistant will be reporting into our EVP of Development and plays a pivotal role in ensuring the smooth operation of real estate projects by expertly handling three core areas: administrative tasks, assistance in project management, and legal/compliance responsibilities. This position demands a professional who can navigate the complexities of real estate development with a comprehensive skill set that includes strong detail orientation, organization, communication, and an understanding of legal and compliance issues related to real estate. The assistant will be instrumental in managing contracts, documents, and projects while ensuring compliance with legal standards and assisting in project management tasks. Their role encompasses a balanced blend of administrative support, project management assistance, and legal/compliance acumen, making them a vital asset to the team.

Key Responsibilities
  1. Administrative Support:
    • Correspondence Management: Handle digital correspondence and transmittals using modern software tools.
    • Meeting Coordination: Schedule and organize meetings, prepare necessary materials using Microsoft Suite.
    • Document and Record Management: Manage project documents and company records, ensuring adherence to the corporate record retention policy.
    • Expense and Time Management: Process expense reports and manage corporate cards, maintaining accurate time records.
  2. Project Management Assistance:
    • Project Support: Assist in creating presentation materials for meetings and compiling materials for projects like hotel development and office leasing.
    • Task Management: Maintain a daily log of tasks, ensuring timely resolution.
    • Logistics and Supplies Management: Manage the preparation and tracking of shipments, office supplies inventory, and travel arrangements.
  3. Legal/Compliance Tasks:
    • Contract Administration: Oversee contract setup in Yardi, ensure compliance with insurance requirements, and manage contract drafting and execution.
    • Document Research/Review: Conduct document reviews to extract relevant data and information, summarizing them as needed.
    • Compliance Focus: Ensure all activities comply with relevant legal and regulatory standards.


Skills, Knowledge and Expertise
  • Bachelor's degree in real estate development, urban planning, construction, engineering, or related field is a plus but not required.
  • A minimum of 3-5 years of experience in related role or field.
  • Ability to analyze data gathered and develop solutions or alternative methods of proceeding
  • Exceptional oral and written communication skills with the ability to effectively interact with all levels of management
  • Versed in Microsoft Office suite of products, in particular Excel
  • Ability to learn sector/project-specific software systems
  • Must be highly credible and trustworthy, and operate with high degree of integrity
  • Must hold oneself and others accountable and strive for a high level of excellence
  • Must have a positive, can-do attitude and be able to fuel growth and innovation
  • Must be customer-focused and results-oriented
  • Must want to continuously learn and develop
  • Very strong professionalism and ability to work well in a team establishing good working relationships with others
  • Ability to multitask and prioritize tasks with a strong attention to detail in a fast-paced and entrepreneurial environment
  • Self-directed and able to work independently, with minimal supervision

Benefits

Compensation:
- Competitive Salary with Bonus Potential
- Generous Benefit Package: Medical, Dental, Vision, 401K Match, Life Insurance

Career Development
- Opportunities for Advancement within our expanding portfolio
- Annual Professional Development Funds to fuel your growth

Employee Perks (to name a few):
- Housing Discount
- Commuter Benefits
- Free Parking and EV charging
- Parental Leave Program
- Enjoy a Friendly Work Environment that values collaboration

Explore more perks and possibilities here for growing your career with Comstock Companies Discover what sets us apart