See more Collapse

Executive Administrative Assistant

1 month ago

Plano, United States Integer Full time

By living according to a common set of values, we create a culture that unifies, embraces the uniqueness we all bring to the company, and positions Integer for long-term success.

At Integer, our values are embedded in everything we do.

Customer

We focus on our customers' success

Innovation

We create better solutions

Collaboration

We create success together

Inclusion

We always interact with others respectfully

Candor

We are open and honest with one another

Integrity

We do the right things and do things right

Job Summary:

The primary purpose of this position is to provide confidential and professional secretarial support and administrative services to executive leadership team members.

Accountabilities & Responsibilities:

* Adheres to Integer's Values and all safety, environmental, security and quality requirements including, but not limited to: Quality Management Systems (QMS), Safety, Environmental and Security Management Systems, U.S. Food and Drug Administration (FDA) regulations, company policies and operating procedures, and other regulatory requirements.
* Serves as the primary administrative assistant supporting multiple Executive Leadership Team members. Acts as conduit between ELT members and staff when travel and business schedules preclude direct interaction.
* Composes, prepares, proofreads and edits organizational documents as necessary.
* Organizes, maintains, and retrieves files, records, and systems, following up on pending matters.
* Maintains ELT calendars to ensure schedules are met.
* Prepares regular and special reports, coordinating information and summarizing data.
* May provide administrative support for other senior level leaders (SLT).
* Tracks and expedites projects and deadlines to ensure timely completion.
* Screens telephone calls, letters, and/or visitors using discretion and judgment in dealing with internal and external customers to determine nature of business and appropriate individuals to address the issues.
* Performs confidential administrative functions including developing and distributing written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents and may issue Company press releases.
* May be requested to assist with governmental/community relations, SLT, and/or any corporate-wide communication and distributions.
* Coordinates travel schedules and reservations ensuring the most cost-effective arrangements for meetings.
* Collects, maintains, and requisitions inventory of office equipment and supplies. Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information on invitations, coordinating speakers and controlling event budget. May include coordinating executive conference calls, video conferences, quarterly earnings & web casts. May need to assist with office clean-up after staff meetings, restocking supplies, etc.
* Provides reception coverage and acts as a back-up to other administrative assistants as needed (e.g., vacation, PTO, etc.).
* Performs other duties as required.

Education & Experience:

* Minimum Education: High school diploma. Associate's degree in secretarial science or business strongly preferred.
* Minimum Experience: 10 years' experience with high school diploma. 5-7 years' experience with Associate's degree.

Knowledge & Skills:

* Special Skills: Strong Computer skills. Strong and effective verbal and written communication skills. Strong organization skills. Ability to follow written and verbal direction. Ability to operate standard office equipment and knowledge of basic office management procedures. Has prior experience and ability to develop strong working relationships with ELT and Board level. Maintains confidential information. Strong ability to manage multiple and competing priorities. Works in an efficient and expedited manner to deliver organizational-wide projects and deliverables.
* Specialized Knowledge: Advanced proficiency in Microsoft Office Skills Products, PowerPoint, Excel, IT technologies, and videoconferencing

U.S. Applicants: EOE/AA Disability/Veteran

We have other current jobs related to this field that you can find below

  • Executive Administrative Assistant

    4 weeks ago

    Plano, United States Ericsson Full time

    Description Join our Team About this opportunity: Join the Ericsson team to contribute to a culture of integrity, innovation, and inclusivity. We are seeking an Assistant to provide high-level administrative support and strategic guidance to our management and unit leadership teams. In this pivotal role, you will spearhead the coordination of...

  • Executive Administrative Assistant

    3 weeks ago

    Plano, United States Dexian Full time

    Our client, a fortune 500 financial services company, is looking for an Executive Administrative Assistant in their Plano office! This role offers the opportunity to work within an organization with an incredible culture and gain further experience supporting VP and Senior Director level. This is a contract position with a 6-month duration with the potential...

  • Executive Administrative Assistant

    3 weeks ago

    Plano, United States Dexian Full time

    Our client, a fortune 500 financial services company, is looking for an Executive Administrative Assistant in their Plano office! This role offers the opportunity to work within an organization with an incredible culture and gain further experience supporting VP and Senior Director level. This is a contract position with a 6-month duration with the potential...

  • Executive Assistant

    4 weeks ago

    Plano, United States Cogent Infotech Corporation Full time

    Job DescriptionJob Description  Description:Managers are looking for an Executive Assistant who’ll be working with two C-level Executives that are working in Eastern and Pacific time zones respectively.The candidate should be a great self-learner and should be able to hit the ground running with minimal assistance. What we’re looking for Under limited...

  • Executive Assistant

    4 weeks ago

    Plano, United States VIP is now S+H Full time

    We are looking for a sharp, intuitive Executive Assistant to support the CEO and other Executive Leadership members for a global organization on a contract-to-hire basis.EXECUTIVE ASSISTANTDepartment: Executive Leadership TeamJob Status: Contract-to-hireReports To: Chief Executive OfficerGrade/Level: Salary - ideally in the $80-85k range, possibly up to...

  • Executive Administrator

    7 days ago

    Plano, United States Ztek Consulting Full time

    Job Description: The Executive Admin cum Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept. Responsibilities: Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to...

  • Executive Assistant

    2 months ago

    Plano, United States VDart Inc Full time

    Job DescriptionJob DescriptionRole: Executive AssistantLocation: Plano, TXDuration: Long Term contract What you’ll be doingSupport C-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.Provide support to the Executives to ensure that all office operations run smoothly and all administrative...

  • Administrative Assistant

    3 weeks ago

    Plano, Texas, United States teamworkonline Full time

    We are seeking a highly organized and proactive Administrative Assistant to support two sales executives and to provide some basic office support. The ideal candidate will be detail-oriented, possess excellent communication skills, and be able to manage multiple priorities efficiently. Key Responsibilities:Provide comprehensive administrative support to the...

  • Administrative Assistant

    3 weeks ago

    Plano, United States teamworkonline Full time

    We are seeking a highly organized and proactive Administrative Assistant to support two sales executives and to provide some basic office support. The ideal candidate will be detail-oriented, possess excellent communication skills, and be able to manage multiple priorities efficiently.   Key Responsibilities: Provide comprehensive administrative support to...

  • Executive Assistant

    1 month ago

    Plano, United States Aimbridge Hospitality Full time

    Performs a wide variety of administrative tasks in support of a top executive. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Senior Administrative Assistant

    3 weeks ago

    Plano, United States First Horizon Bank Full time

    Location:  On site, Plano Texas Summary The Senior Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, Greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical...

  • Senior Administrative Assistant

    3 weeks ago

    Plano, United States First Horizon Bank Full time

    Location:  On site, Plano Texas Summary The Senior Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical...

  • Bilingual Administrative Assistant

    2 weeks ago

    Plano, United States ektello Full time

    *W2 Contract** Plano, TX**ONSITE****Bilingual in Korean and English highly preferred**In this position, you will be providing administrative, clerical support, and personal assistance while maintaining the Executive’s schedule and managing communications. You will be handling highly confidential and sensitive materials and issues as well as planning,...

  • Administrative Assistant Senior Analyst

    3 weeks ago

    Plano, United States NTT DATA Services Full time

    Req ID: #NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.We are currently seeking a Administrative Assistant Senior Analyst to join our team in Plano, Texas (US-TX), United States (US).In this role,...

  • Administrative Assistant Senior Analyst

    1 month ago

    Plano, Texas, United States NTT DATA Services Full time

    Req ID: NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.We are currently seeking a Administrative Assistant Senior Analyst to join our team in Plano, Texas (US-TX), United States (US).In this role, you...

  • Administrative Assistant Senior Analyst

    4 weeks ago

    Plano, Texas, United States NTT DATA Services Full time

    Req ID:#NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.We are currently seeking a Administrative Assistant Senior Analyst to join our team in Plano, Texas (US-TX), United States (US).In this role, you...

  • Executive Assistant

    2 months ago

    Plano, United States DATA CAN DO CORP Full time

    Job DescriptionJob DescriptionJob Summary Provides high-level administrative support. General Accountabilities  Prepares invoices, reports, memos, letters, financial statements, and other documents.Answers phone calls and directs calls to appropriate persons or takes messages.Conducts research, compiles data, and prepares papers for consideration and...

  • Administrative Assistant Senior Analyst

    1 month ago

    Plano, United States NTT DATA Services Full time

    Req ID: 283349  NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Administrative Assistant Senior Analyst to join our team in Plano, Texas (US-TX), United States...

  • Administrative Assistant 4

    1 month ago

    Plano, United States IN2U Full time

    Job DescriptionJob DescriptionWork Schedule: Hybrid - 4 days onsite, 1day WFHWork Location: 6625 Excellence Way, Plano, TX, USATop Six Skills: 1) Korean-English Bilingual, 2) Verbal and written communication skills, 3) multi-tasking, 4) customer service skills and interpersonal skills,5) Expert ability to work independently and 6) manage ones timeYears of...

  • Executive Assistant Sr

    4 weeks ago

    Plano, United States Baylor Scott & White Health Full time

    JOB SUMMARYThe Senior Executive Assistant role will provide high-level administrative help by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Helps division or entity SVP.ESSENTIAL FUNCTIONS OF THE ROLEPerforms complex tasks in preparing documents and...