Administrative Assistant

3 days ago

Plano, Texas, United States teamworkonline Full time

We are seeking a highly organized and proactive Administrative Assistant to support two sales executives and to provide some basic office support. The ideal candidate will be detail-oriented, possess excellent communication skills, and be able to manage multiple priorities efficiently.

Key Responsibilities:

  • Provide comprehensive administrative support to the assigned Executives.
  • Manage the assigned Executives' calendar, including scheduling meetings, appointments, and travel arrangements.
  • Complete expense reimbursement in accordance with company policy and procedures.
  • Prepare and organize documents, reports, and presentations for meetings and events.
  • Serve as the primary point of contact for internal and external communications on behalf of the assigned Executives.
  • Coordinate and manage office supplies and equipment, ensuring the office operates smoothly.
  • Cover the front desk, greet visitors, and handle incoming calls and correspondence.
  • Assist with the planning and execution of events and meetings, including logistics and catering.
  • Maintain confidential and sensitive information with discretion and professionalism.
  • Keep regular business hours on behalf of the Executive Staff (8:00 am-5:00 pm).
    • Be available by phone or email after hours as needed, especially when the assigned Executives are traveling.
  • Other duties as assigned.

Qualifications:

  • High school diploma or equivalent; Associate's or Bachelor's degree preferred
  • Minimum one year as an administrative assistant for a senior-level executive
  • Office management/office support experience preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills
  • Ability to work independently and as part of a team
  • Professional demeanor and ability to interact with all levels of the organization
  • Attention to detail and problem-solving skills
  • Ability to handle confidential information with integrity

Learfield is the leading media and technology services company in intercollegiate athletics. The company unlocks the value of college sports for brands and fans through an omnichannel platform with innovative content and commerce solutions for fan engagement. Headquartered in Plano, Texas, the company has long had the privilege of being an advocate for intercollegiate athletics and the student-athlete experience. Our suite of services includes licensing and multimedia sponsorship management; publishing, audio, digital and social media; data analytics; ticketing, ticket sales and professional concessions expertise; branding; and campus-wide business and sponsorship development.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make Learfield an exciting place to work.

Our Mission

Powering the connection of fans to the brands and experiences they love.

Our Core Values

Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (including Parental Leave), Paid Holidays, 401(k), and Short/Long Term Disability.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Learfield is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity.

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