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Executive Administrative Assistant

3 months ago

Plano, United States Dexian Full time

Our client, a fortune 500 financial services company, is looking for an Executive Administrative Assistant in their Plano office This role offers the opportunity to work within an organization with an incredible culture and gain further experience supporting VP and Senior Director level. This is a contract position with a 6-month duration with the potential to convert, so if youre ready to take on the challenge of driving key team initiatives while maintaining a fun and collaborative work environment, apply now

Responsibilities:

  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
  • Coordinate travel arrangements and create expense reports in a timely manner using the organizations systems.
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
  • Prepare professional business communication documents including memos, letters, and emails.
  • Build and maintain good business relationships with executives and administrative staff across the organizations.
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
  • Promote a fun and team-oriented work environment.

Basic Qualifications:

  • Bachelor’s Degree.
  • At least 2 years of Administrative experience.
  • At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Preferred Qualifications:

  • Bachelor’s Degree.
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
  • At least 3+ years of calendar management supporting multiple executives.
  • At least 1+ year of meeting and event planning experience.
  • Experience setting up video conference and Zoom/Skype technology for meeting user.
  • Experience planning ahead and managing time effectively.
  • Excellent written and verbal communications.
  • Excellent organizational skills.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.