Current jobs related to Executive Assistant - Plano - VIP is now S+H

  • Executive Assistant

    2 weeks ago

    Plano, United States Ferguson Braswell Fraser Kubasta PC Full time

    We are seeking an experienced Executive Assistant in Plano, Texas to provide top-tier support to our firm’s high-level management, including the President and COO, as well as other administrative managers. This role involves assisting with scheduling, special events, projects, initiatives, and programs, functioning as a high-level liaison to clients and...

  • Executive Assistant

    3 weeks ago

    Plano, United States Ferguson Braswell Fraser Kubasta PC Full time

    We are seeking an experienced Executive Assistant in Plano, Texas to provide top-tier support to our firm’s high-level management, including the President and COO, as well as other administrative managers. This role involves assisting with scheduling, special events, projects, initiatives, and programs, functioning as a high-level liaison to clients and...

  • Executive Administrative Assistant

    2 months ago

    Plano, United States The Children's Ark Part time $16

    Sent ChurchJuly 2024 Position:                                Executive Administrative Assistant Classification:                       Clerical/Hourly Direct Report to:                   Lead Pastor/Executive Pastor Direct Reports from:             None Summary of Position:          The Executive...

  • Executive Assistant

    4 months ago

    Plano, United States DATA CAN DO CORP Full time

    Job DescriptionJob DescriptionJob Summary Provides high-level administrative support. General Accountabilities  Prepares invoices, reports, memos, letters, financial statements, and other documents.Answers phone calls and directs calls to appropriate persons or takes messages.Conducts research, compiles data, and prepares papers for consideration and...

  • Executive Assistant Sr

    3 months ago

    Plano, United States Baylor Scott & White Health Full time

    JOB SUMMARYThe Senior Executive Assistant role will provide high-level administrative help by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Helps division or entity SVP.ESSENTIAL FUNCTIONS OF THE ROLEPerforms complex tasks in preparing documents and...

  • Executive Administration Assistant

    2 weeks ago

    Plano, Texas, United States Diverse Lynx Full time

    Job Summary:The Executive Administration Assistant will be responsible for providing administrative support to the team at Diverse Lynx LLC. This role will involve managing the front office, coordinating with clients and guests, and performing various administrative tasks.Key Responsibilities:Front Office Management:Manage the front desk and reception...

  • Administrative Executive

    4 weeks ago

    Plano, Texas, United States Innova Solutions Full time

    Position Overview:Innova Solutions is seeking a skilled Executive Assistant to provide high-level administrative support. Employment Type:Contract, with potential for conversion to permanent role Key Responsibilities:As an Executive Assistant, your duties will include:Managing executive calendars and scheduling.Coordinating weekly and monthly meetings with...

  • Administrative Executive

    4 weeks ago

    Plano, Texas, United States Innova Solutions Full time

    Position Overview:Innova Solutions is seeking a dedicated Executive Assistant to provide comprehensive support to our executive team.Role Type:Contract, with potential for conversion to permanent employment.Key Responsibilities:As an Executive Assistant, your duties will include:Managing executive calendars and scheduling appointments.Coordinating weekly and...

  • Administrative Executive

    4 weeks ago

    Plano, Texas, United States Innova Solutions Full time

    Position Overview:Innova Solutions is actively seeking a skilled Executive Assistant to provide comprehensive support to our executive team.Role Type:Contract position, with potential for transition to permanent employment.Key Responsibilities:As an Executive Assistant, your duties will include:Managing executive calendars and scheduling.Coordinating regular...

  • Senior Executive Coordinator

    4 weeks ago

    Plano, Texas, United States Nationmind Full time

    Job OverviewPosition: Executive Assistant IICompany: NationmindContract Duration: 06 months (with potential for extension)Key ResponsibilitiesExecutive Calendar Management: - Oversee the scheduling of executive calendars for dual roles. - Facilitate weekly and monthly planning sessions with key stakeholders. - Assist in organizing domestic and international...

  • Administrative Executive Coordinator

    4 weeks ago

    Plano, Texas, United States Collabera Full time

    Position OverviewAs an Administrative Executive Coordinator, you will play a pivotal role in managing the schedules and operations for two high-level executives within the organization.Key ResponsibilitiesCalendar Management: Oversee and coordinate executive calendars for both offices, ensuring optimal scheduling and time management.Stakeholder Coordination:...

  • Senior Executive Coordinator

    4 weeks ago

    Plano, Texas, United States Nationmind Full time

    Job OverviewPosition: Executive Assistant IICompany: NationmindContract Duration: 06 months (with potential for extension)Key ResponsibilitiesExecutive Coordination: - Manage calendars for multiple executives - Organize weekly and monthly meetings with key stakeholders - Facilitate domestic and international travel arrangements - Oversee budget management...

  • Executive Office Coordinator

    2 weeks ago

    Plano, Texas, United States Beacon Hospital Managem Full time

    Job OverviewWe are seeking a highly skilled and experienced Office Manager to oversee and manage various administrative functions within our Plano, TX office. This role requires a proactive individual with exceptional communication skills and a strong ability to manage sensitive information with confidentiality.Key ResponsibilitiesOffice Management: Manage...

  • Executive Support Specialist

    1 week ago

    Plano, Texas, United States Capital One Full time

    Capital One Career OpportunityWe are seeking a highly skilled and experienced Administrative Support Assistant III to join our team at Capital One. As a key member of our organization, you will play a critical role in supporting our executives and driving business success.Key Responsibilities:Manage complex calendars for multiple executives, ensuring...

  • Account Executive

    7 days ago

    Plano, Texas, United States ConvergeOne Full time

    Account Executive Job DescriptionC1 is seeking a highly motivated and experienced Account Executive to join our team. As an Account Executive, you will be responsible for selling all products and services offered in the C1 portfolio to mid to large enterprise customers.Key Responsibilities:Provide sales consultation, design, support, and management of...

  • Executive Support Specialist

    3 weeks ago

    Plano, Texas, United States Ferguson Braswell Fraser Kubasta PC Full time

    Executive AssistantWe are seeking an experienced Executive Assistant to provide top-tier support to our firm's high-level management, including the President and COO, as well as other administrative managers.Assist with scheduling, special events, projects, initiatives, and programsFunction as a high-level liaison to clients and business partnersExercise...

  • Executive Administrator

    2 weeks ago

    Plano, Texas, United States Diverse Lynx Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Administrator to join our team at Diverse Lynx LLC. As an Executive Administrator, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Reception Management: Greet clients and guests,...

  • Account Executive

    4 days ago

    Plano, Texas, United States ConvergeOne Full time

    Account Executive Job DescriptionC1 is seeking a highly motivated and experienced Account Executive to join our team. As an Account Executive, you will be responsible for selling all products and services offered in the C1 portfolio to mid to large enterprise customers.Key Responsibilities:Provide sales consultation, design, support, and management of...

  • Executive Receptionist

    3 days ago

    Plano, Texas, United States Diverse Lynx Full time

    The Executive Admin cum Reception position at Diverse Lynx LLC is a dynamic role that requires a highly organized and detail-oriented individual to manage the day-to-day front office operations.Responsibilities:Conduct daily walk-throughs to ensure the facility is ready for operations, including cleanliness, office supplies, and break room essentials.Manage...

  • Executive Administration

    2 weeks ago

    Plano, United States Ztek Consulting Full time

    Job Title: Executive Administration/ReceptionLocation: Plano, TX (Remote)Duration: FulltimeJob Description:The Executive Admin cum Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept.Responsibilities:Daily walk around of the facility to assess readiness...

Executive Assistant

3 months ago

Plano, United States VIP is now S+H Full time

We are looking for a sharp, intuitive Executive Assistant to support the CEO and other Executive Leadership members for a global organization on a contract-to-hire basis.


EXECUTIVE ASSISTANT


Department: Executive Leadership Team

Job Status: Contract-to-hire

Reports To: Chief Executive Officer

Grade/Level: Salary - ideally in the $80-85k range, possibly up to $100k depending on experience.

Work setting: Hybrid role once you are settled in

Work Schedule: M-F


POSITION SUMMARY

The Executive Assistant will provide administrative support directly to the CEO and other Executive leaders exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the management team in daily business operations and project coordination, while handling sensitive and confidential information in a professional and proactive manner. The Executive Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion.


ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Support C-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
  • Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed.
  • Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies.
  • Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
  • Manage the Executive’s calendar and travel schedule
  • Manage, coordinate and track onboarding for all new team members and business partners and ensure status is communicated proactively.
  • Assist with coordination of large client engagement meetings, vendor meetings with Toyota, offsite meetings, etc. (Demos provided as needed and could include motivational speakers).
  • Maintain TEAMs/SharePoint sites, coordinates and arranges for conferences, meetings and events.
  • Working proficiency in use of automated calendar management tools (e.g., Outlook, Excel and other Microsoft tools, etc.) with minimal to no guidance.
  • Leverage Microsoft Office tools to prepare and review documents (e.g., emails, slides, spreadsheets, etc.) to support teams and improve quality.
  • Assists and coordinates monthly virtual touchpoints as needed
  • Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.
  • Other duties as assigned.


POSITION QUALIFICATIONS

  • Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.



Education: Associates’ degree or equivalent, Bachelor’s degree preferred