See more Collapse

Executive Assistant

2 months ago

Cleveland, United States Visron Technical Full time
Our Client is a large bank headquartered in Cleveland, Ohio, Our Client is one of the largest banks in the United States. The Banks customer base spans retail, small business, corporate, commercial and investment clients. The Client maintains over 1,000 branches and over 40,000 ATMs.

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.

ESSENTIAL JOB FUNCTIONS
  • Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.
  • Interacts with senior leaders and executives within the organization and with outside professional organizations.
  • Highly proficient in managing multiple executives' calendars including scheduling of clients and internal employee meetings within Outlook.
  • Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.
  • Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
  • Strong verbal and written communication skills and the ability to work in a team environment. o Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.
  • Professional liaison that facilitates information flow, using clear and fact-based communication o Anticipates deliverables for upcoming milestones and is prepared with information.
  • Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.
  • Handles confidential information and documents with discretion.
  • Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
  • Performs proactive problem research and assists in resolution.
  • Manages day-to-day office operations, composes written communications as needed.
  • Completes work in fast paced, changing environment without compromising accuracy.
  • Clearly and immediately communicates and elevates any problems/issues.
  • Assists with special projects for events, new processes, or presentations as they arise.

REQUIRED QUALIFICATIONS:
  • High School Diploma or Equivalent experience
  • 5+ years relevant experience supporting executive management.
  • Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
  • Preferred knowledge of Workday, CWT (travel system) and Salesforce
  • Reliable, proactive, and self-motivated
  • High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.
  • Ability to engage with Executive Level Management
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Exercises sound judgment, discretion, and confidentiality in all matters
  • Takes initiative and works independently on routine as well as more complex matters.

Job Requirements

We have other current jobs related to this field that you can find below

  • Executive Assistant

    2 weeks ago

    Cleveland, United States 4AIR Full time

    Job DescriptionJob Description4AIR is currently seeking a highly organized, proactive, and dedicated Executive Assistant to support the Executive team at 4AIR.4AIR is the first and only sustainability solutions program dedicated to aviation. Its industry-first framework seeks to address climate impacts of all types and provides a simplified and verifiable...

  • Executive Assistant

    1 week ago

    Cleveland, United States 4AIR Full time

    Job DescriptionJob Description4AIR is currently seeking a highly organized, proactive, and dedicated Executive Assistant to support the Executive team at 4AIR.4AIR is the first and only sustainability solutions program dedicated to aviation. Its industry-first framework seeks to address climate impacts of all types and provides a simplified and verifiable...

  • Executive Assistant

    3 weeks ago

    Cleveland, United States US Tech Solutions Full time

    Duration for now: 6 months contract (with possible extension)Top qualifications - 5 years of experience supporting executive level managementCompletes work in fast paced, changing environment without compromising accuracyShould have experience supporting C-Level executivesHigh volume travel booking (can have multiple changes and multiple legs for...

  • Executive Assistant

    3 weeks ago

    Cleveland, United States US Tech Solutions Full time

    Duration for now: 6 months contract (with possible extension)Top qualifications - 5 years of experience supporting executive level managementCompletes work in fast paced, changing environment without compromising accuracyShould have experience supporting C-Level executivesHigh volume travel booking (can have multiple changes and multiple legs for...

  • Executive Assistant

    3 months ago

    Cleveland, United States Topaz HR Advisory Full time

    Job DescriptionJob DescriptionJob Title: Executive AssistantLocation: Cleveland, OHSchedule: Full-time: Monday- Friday; 8:00 am – 5:00 pmJob Description:Join our property management team as an Executive Assistant, where you'll provide crucial administrative support, maintain accurate records, and manage communication with vendors and residents. Prior...

  • Corporate Executive Assistant

    4 weeks ago

    Cleveland, United States Generations Behavioral Health Full time

    Job DescriptionJob DescriptionSalary: Job Summary:The Corporate Executive Assistant will work directly with the corporate management team and provides executive support..  The Corporate Executive Assistant serves as the primary point of contact for internal and external for staff and visitors.  The Corporate Executive Assistant will have the ability to...

  • Corporate Executive Assistant

    4 weeks ago

    Cleveland, United States Generations Behavioral Health Full time

    Job DescriptionJob DescriptionSalary: Job Summary:The Corporate Executive Assistant will work directly with the corporate management team and provides executive support..  The Corporate Executive Assistant serves as the primary point of contact for internal and external for staff and visitors.  The Corporate Executive Assistant will have the ability to...

  • Virtual Executive Assistant

    3 months ago

    Cleveland, United States BridgePoint Associates Full time

    Job DescriptionJob DescriptionVirtual Executive AssistantCommunity FoundationRemoteSalary: Up to $26/hour + overtime, with potential flexibility based on experienceTerrific Virtual Executive Assistant ("VEA") position for a new national project within a large foundation. This is a new role that will be part of a virtual team. The VEA will support the...

  • Executive Administrative Assistant

    1 month ago

    Cleveland, United States Corporate Ladder Full time

    Job DescriptionJob DescriptionWe are seeking an experienced Executive Administrative Assistant to join our client's growing law firm in Cleveland, Ohio. Become a part of a modern, civic-minded, legal team as an Executive Administrative Assistant. This position comes with many perks: flexible start time, benefits including company-paid monthly medical...

  • Executive Administrative Assistant

    3 weeks ago

    Cleveland, United States JACK Cleveland Casino LLC Full time

    Job DescriptionJob DescriptionPosition Summary: The Executive Assistant (“EA”) performs administrative and clerical support activities for multiple executive leaders. The EA will work in a fast-paced/multi-tasking environment, possesses exceptional communication and organizational skills, and work proactively and independently. The EA will be exposed to...

  • Executive Administrative Assistant

    4 months ago

    Cleveland, United States RSS Insurance Full time

    Job DescriptionJob DescriptionThis role will be assisting executive level management with various administrative tasks. 

  • Legal Executive Assistant-2408035

    2 weeks ago

    Cleveland, United States AMS Staffing Inc. Full time

    Please send your resume in WORD format should you be interested in the following Legal Executive Assistant- Temporary position with one of our law firm clients located in Cleveland, Ohio. This is a full-time, temporary opening. Please pass along to your colleagues if you’re not interested as we do pay referral fees.Job Title: Legal Executive...

  • Operations Administration 019010

    2 weeks ago

    Cleveland, United States YMCA of Greater Cleveland Full time

    Job DescriptionThe Greater Cleveland YMCA has an exciting opportunity to be an integral part of this dynamic and growing Northeast Ohio organization. A premier non-profit for 170 years, the Y is committed to Youth Development, Community Health, and Social Responsibility. The Executive Assistant plays a pivotal role in connecting the executive to community...

  • Human Resource Director

    3 days ago

    Cleveland, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionA leading manufacturing company is looking for a highly experienced HR Director to lead and influence the organization's human resources culture. As a key leadership position, you will offer strategic guidance, consultation, and operational support to direct reports, the executive leadership team, and line managers. The...

  • Human Resource Director

    2 weeks ago

    Cleveland, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionA leading manufacturing company is looking for a highly experienced HR Director to lead and influence the organization's human resources culture. As a key leadership position, you will offer strategic guidance, consultation, and operational support to direct reports, the executive leadership team, and line managers. The...

  • Executive Director

    2 months ago

    Cleveland, United States StoryPoint Full time

    Job DescriptionJob DescriptionExecutive DirectorStoryPoint Shaker HeightsFull TimePosition Summary:Our mission is all about creating the absolute best experience, with every person, in every interaction, every minute of every day. Employees, residents, families, and visitors are all a part of that experience. The Executive Director is responsible for the...

  • Project Executive

    2 months ago

    Cleveland, United States Rycon Construction Full time

    Job DescriptionJob DescriptionSalary: Rycon Construction, Inc. is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide. Rycon is an ENR Top 400 Contractor, ENR Top 100 Green Contractor, and is celebrating our 35th anniversary this year (2024). We have nine offices, Pittsburgh,...

  • Project Executive

    4 weeks ago

    Cleveland, United States Rycon Construction Full time

    Job DescriptionJob DescriptionSalary: Rycon Construction, Inc. is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide. Rycon is an ENR Top 400 Contractor, ENR Top 100 Green Contractor, and is celebrating our 35th anniversary this year (2024). We have nine offices, Pittsburgh,...

  • Branch Executive Director

    2 months ago

    Cleveland, Ohio, United States YMCA Full time

    At the Y, our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all.Job DescriptionUnder the general direction of the Chief Executive Officer, the District, Executive Director has the responsibilities and accountability to successfully lead and manage multiple branch operations and implement...

  • Executive Secretary

    3 weeks ago

    Cleveland, United States Cleveland Clinic Full time

    Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the worldAs an Executive...