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Business Office Administrative Assistant

1 month ago

Tucson, United States Cascades of Tucson Full time
Position Overview:
  • SCHEDULE: Monday - Friday; also willing to work a flexible schedule to cover vacations, sick days, etc.
  • STATUS: Hourly, Non-Exempt.
  • REPORTS TO: Business Office Director

RESPONSIBILITIES: Will manage all aspects as required and requested for the business office:Billing and Accounts Receivable:
  • Maintain rent roll on an ongoing basis; audit monthly for accuracy prior to monthly billing.
  • Post all ancillary and recurring charges incurred by residents timely and accurate.
  • Generate and mail/deliver monthly statements.
  • Ensure payments are received and processed.
  • Manage collections.
  • Post all move-in and waitlist deposits and reconcile.
  • Process all move-ins and move-outs in ALIS.
  • Maintain an accurate aging schedule.
  • Set up initial resident records in ALIS for accurate billing, and update changes as necessary.
  • Provide a summary of outstanding receivables to ED as needed.

Bookkeeping:
  • Have the experience and knowledge of bookkeeping.
  • Ensure files are in order.
  • Scan and digitize files.

Miscellaneous Responsibilities:
  • Have an ability to implement new systems processes and controls.
  • Assist in creating new forms.
  • Maintain resident files for new, current, and past residents required by state rules and regulations for licensing.
  • Report to and assist the Business Office Director as needed.
All other duties as assigned.

Qualifications:
  • Knowledge of Microsoft Office.
  • Ability to navigate QuickBooks accounting system.
  • A/P, A/R, bookkeeping experience.
  • Personnel management experience.
  • Database management experience.
  • Highly organized and accurate; able to process a high volume of paperwork.
  • Ability to work with and sort details.
  • Able to multitask effectively.
  • Willing to take initiative and accept challenges.
  • Solution-oriented.
  • Team player with a positive attitude and willingness to help others.
  • Excellent customer service skills.
  • Ability to communicate information in a timely, accurate, and effective manner.