Administrative Assistant I

3 weeks ago


Tucson, United States Diocese of Tucson Full time
DIOCESE OF TUCSON CATHOLIC CEMETERIES JOB DESCRIPTION Job Title: Administrative Assistant I Status: [ full/part time] Exemption Status: Non-exempt Salary Grade: 23 Department/Location : Diocese of Tucson Catholic Cemeteries / Tucson, AZ Primary Function: Under the direction of the business manager, or other assigned manager is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a Cemetery.The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1) The primary responsibility of the Administrative Assistant is to provide support to the accounting department, track customer service issues and solutions and oversee general office operations to ensure that each department has the support needed to successfully meet their goals. Essential Duties and Responsibilities: Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.  Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example. Performs in support of the Catholic Cemetery’s Mission Works collaboratively in a positive, friendly, and professional manner with all employees and with others served. Provide support for Human Resources and Payroll processes including following all policies, procedures, and the maintenance of required files. Provide basic accounting support including coding and data entry of invoices and posting of customer payments. Create and maintain documents and files that support the administrative needs of the cemetery operations. Maintain confidentiality of all transactions and information related to cemetery records. Document, track and confirm resolution of escalated customer service issue calls. Coordinate meetings as requested; assist in planning and execution of Cemetery Community events. Order office and kitchen supplies as needed. Participate in special events organized and held at the cemetery such as Memorial Day Mass, All Souls Day Mass, Advent Mass, and others as scheduled. Special Event assignment duties is varied and assigned by management prior to the event. Perform other duties as assigned by Management. Physical / Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in normal office environment. Exposure to outdoor activities Required Activities:  Walking, sitting, standing, stooping, reaching, talking, hearing, carrying, and keyboarding. Withstand exposure to extreme temperatures when required tasks involve being on the grounds of the cemetery. Basic Qualifications: Attention to detail and well organized. Perform multiple tasks simultaneously and work with a sense of urgency. Exceptional follow-up skills essential Excellent communications skills including written and verbal. Ability to maintain confidentiality with regards to records and services. Project management skills and ability to manage multiple projects simultaneously. The ability to work under minimal supervision. Professional attitude, appearance and attire required.​ Education and Experience: High School Diploma 3-5 years of work experience that includes administrative tasks, worksheet tracking, basic bookkeeping and customer service Microsoft office proficiency to include Outlook, Word, and Excel Experience with multiple management system software platforms a plus Other Skills and Abilities: Bi-lingual (Spanish, English) preferred. Covenants of Employment: Cemeteries is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Cemetery when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.


  • Tucson, United States University of Arizona Full time

    **Posting Number** - req19728**Department** - International Affairs**Department Website Link** **Location** - Main Campus**Address** - Tucson, AZ USA**Position Highlights** - The front office administrative associate (Administrative Support Assistant I) will provide administrative support to the Vice President for Arizona International and Dean of...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 1** **Pay Range** **Hiring Range: $15.75 - $18.51 Per Hour** **Full Range: $15.75 - $21.26 Per Hour** The primary responsibility of this position is to utilize excellent customer service skills, while answering department phones, to provide customers and partners with requested information and assistance. Secondary...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 1** **Pay Range** **Hiring Range: $15.75 - $18.51 Per Hour** **Full Range: $15.75 - $21.26 Per Hour** The primary responsibility of this position is to utilize excellent customer service skills, while answering department phones, to provide customers and partners with requested information and assistance. Secondary...


  • Tucson, United States TUCSON INDIAN CENTER Full time

    **The Tucson Indian Center has been an active and influential member of the Urban Native American Community for more than 60 years. Our dedication to the growth and development of Native Americans is unprecedented and the drive and commitment of our employees is unmatched. We would love for you to consider adding your unique talents, skills, and knowledge to...


  • Tucson, United States SCS Tile Full time

    Receptions/Administrative Assistants are an essential part of SCS Tile's distribution network. They work with customers directly to ensure smooth operations of projects taken on by SCS Tile. They are diligent and can handle high stress situations by going above and beyond to keep timelines on track. .Responsibilities: - Greet visitors and direct them to...


  • Tucson, United States Tucson Electric Power Co Inc Full time

    Check us out. We believe you will like it here! Be Part of Our Story. * Do you want to be part of a company culture founded on safety, teamwork, collaboration, and positive leadership? * Do you want the opportunity to grow yourself in your current job and beyond? * Do you want to live in the heart of the Sonoran Desert, with beautiful landscapes all around...


  • Tucson, United States Tucson Electric Power Co Inc Full time

    Check us out. We believe you will like it here! Be Part of Our Story. * Do you want to be part of a company culture founded on safety, teamwork, collaboration, and positive leadership? * Do you want the opportunity to grow yourself in your current job and beyond? * Do you want to live in the heart of the Sonoran Desert, with beautiful landscapes all around...


  • Tucson, United States One Medical Full time

    Job DescriptionJob DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and...


  • Tucson, United States One Medical Full time

    Job DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers...


  • Tucson, United States One Medical Full time

    Job DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers...


  • Tucson, United States Amphitheater Public Schools Full time

    This position provides administrative services of a specialized and/or complex nature on behalf of a senior staff administrator. Relieves the supervisor of considerable administrative detail by interpreting and executing policy as assigned. Provides translation services for the assigned department as well as the Superintendent’s office, Legal Services...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 6** **Pay Range** **Hiring Range: $41,811 - $49,128 Annually** **Full Range: $41,811 - $56,445 Annually** - The Pima County Regional Flood Control District's mission is to protect the health, safety, and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 6** **Pay Range** **Hiring Range: $41,811 - $49,128 Annually** **Full Range: $41,811 - $56,445 Annually** - The Pima County Regional Flood Control District's mission is to protect the health, safety, and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management...


  • Tucson, United States SCS Tile Full time

    Receptions/Administrative Assistants are an essential part of SCS Tile's distribution network. They work with customers directly to ensure smooth operations of projects taken on by SCS Tile. They are diligent and can handle high stress situations by going above and beyond to keep timelines on track. .Responsibilities: - Greet visitors and direct them to...


  • TUCSON, United States One Medical Full time

    About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...


  • Tucson, United States One Medical Full time

    About UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...


  • Tucson, United States One Medical Full time

    About UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...


  • Tucson, United States CGI Full time

    Position Description: At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the...


  • Tucson, United States Pinnacle Plan Full time

    Pinnacle Plan Design is growing! We are seeking a motivated Administrative Assistant to join our team! This position provides a variety of administrative support activities to promote efficiency and effectiveness of operations. This position reports to the Office Supervisor. **Essential Duties and Responsibilities** - Coordinates and records minutes for...


  • Tucson, United States Solar Gain Full time

    **Summary/Objective**: The role of the administrative assistant is to ensure efficient and timely operations of the office to support and enhance the work of the organization. The Administrative Assistant is responsible for performing routine clerical and administrative functions, data entry and front desk reception along with other support based activities...