Coordinator of Youth Programs

Department: Education

Schedule: Full-time

Reports To: Senior Manager of Youth Programs

Job Grade: 3

FLSA: Exempt

About ICP

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our new integrated center on the Lower East Side reunites our school and museum in one space to become the cultural anchor of Essex Crossing.

Position Summary:

The Coordinator of Youth Programs coordinates the daily administration of all youth-related program initiatives both on and off-site including promotion, implementation, and evaluation. Working in collaboration with the Senior Manager of Youth Programs, administrative tasks can range from recruiting students, supporting faculty with classroom preparation, and scheduling teaching assistants, to producing final presentations, maintaining the image archive, and reporting out on student demographics. All programming reflects ICP’s mission of social change through photography and visual culture and its commitment to diversity, equity, and inclusion.

Essential Functions and Duties:

• Work in collaboration with the Senior Manager of Youth Programs and faculty in coordinating the administration of Teen Academy seasonal courses and the yearlong Teen Academy Imagemakers program.
• Support promotion/recruitment of classes
• Track admissions and all student information and evaluations
• Organize curricular files for classroom preparation and implementation
• Schedule classrooms, studio times, and open labs
• Sign out needed equipment
• Help to produce final class presentations, annual exhibitions, a culminating website, students’ publications, and graduation
• Communicate with prospective and participating students, parents/guardians, and educators via phone and email, as well as in-person, to provide information about programming and facilitate course enrollment
• Together with the Senior Manager of Youth Programs, work with Faculty Liaison in providing course details for contracts
• Together with the Senior Manager of Youth Programs, work with other Education staff in providing course descriptions for student registration system and course schedules for the overall classroom calendar
• Schedule Guest Artists as required in each course syllabus across programs
• Schedule field trips as required in each course syllabus across programs
• Work with the Teaching Assistant Liaison to onboard and schedule Teaching Assistants and paid Alumni Youth Program Assistants
• In collaboration with partnership staff at THE POINT, assist with related weekly administrative needs for our Partnership, ICP at THE POINT
• Assist the Senior Manager of Youth Programs with the scholarship application process for Teen Academy (at least 50% of students receive need-based financial aid) to present for review and approval by Director of Education
• Together with the Senior Manager of Youth Programs, build relationships with prospective students, parents, school/educator and community-based partners locally, nationally, and internationally in promoting the program
• Help facilitate faculty and part-time staff onboarding procedures and trainings
• Work with the equipment staff in administering the loan of cameras and other equipment as needed to equip students with all materials necessary for their participation
• Assist in the creation of forms and paperwork including registration, class preparation, student profiles, evaluations, etc.
• Support occasional Teen Academy Imagemakers classes/workshops to introduce guests and manage related administrative agendas
• Support the Senior Manager of Youth Programs in collaboration with Marketing and Communications department staff in managing the content needed for Youth Programs promotion through our website, newsletters, email outreach, advertisements, online and additional social media presence, etc.
• Maintain the archive of Youth Programs students’ work and class documentation including images, writings, and activity shots

Collaborations, Tours, and Workshops

• Assist with additional youth initiatives as they arise including participation in ICP Public Programs, local festivals, national conferences, etc.
• As needed, work with Museum Education staff to schedule guided tours of our ICP museum exhibitions and school facilities for Teen Academy classes as well as other community-based youth groups
• Help serve interested youth educators and youth workers seeking program information and engagement

Additional Responsibilities:

• Support participating students and alumni through their classes/program participation as related to their ICP education
• Participate in bi-weekly Education Division meetings
• Participate in Interdepartmental meetings as needed
• Compile and synthesize statistical data for Development and Finance department needs
• Update comparative program research

Supervisory Responsibilities:

• The employee is required to commute between locations
• The employee is required to work in a general public environment (face-to-face contact with the public).

Preferred Qualifications:

ICP is committed to equal opportunity employment. We believe that diversity, equity, and inclusion are values that are integral to offering an open forum for dialogue around photography and visual culture that is open to all. Through this lens, we hope to engage, educate, and inspire our visitors, students, and community at large. We welcome candidates from diverse backgrounds and look forward to receiving your application.

Education Qualifications:

• Bachelor’s degree in a related field is required including arts administration and education, youth and community development

Experience Qualifications:

• 2-3 years in arts administration, teaching youth, and community engagement
• Experience in leading tours, and public speaking
• Experience with photography related curricula and lesson plans
• Prior program coordination experience is required

Specialized Knowledge, Licenses or Certifications required:

• N/A

Competency Requirements (Skills and Abilities)

• Ability to think strategically and work collaboratively toward shared goals
• Ability to multitask in a fast-paced environment and manage ongoing project deadlines
• Strong program coordination skills
• Excellent verbal and written communication skills
• Strong community building skills
• Effective and collaborative team player
• Solid understanding of techniques, aesthetics, and uses of darkroom and digital photography
• Strong computer skills (Windows, Mac OS X, Microsoft Office Suite, Adobe Creative Suite, proficiency in digital imaging capture, scan & print)
• Proficiency in Spanish is preferred
• Must have flexibility to work some weekends and evenings

Working Conditions

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
• The employee is occasionally required to stand and use hands to finger, handle, or feel and reach with hands and arms.

Special Environmental Factors: (Nature of the work environment)

• The employee is required to commute between locations
• The employee is required to work in a general public environment (face-to-face contact with the public).

Compensation and Benefits

• Salary will be competitive and commensurate with experience.
• ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short- and long-term disability, pre-tax transit and flexible spending programs, and 403(b) pension plan.

The International Center of Photography is an Equal Opportunity Employer.