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![Magnum Bikes](https://media.trabajo.org/img/noimg.jpg)
Administrative Specialist
2 months ago
About Magnum Bikes:
Established in 2010, Magnum Bikes stands at the forefront of the global ebike movement. From humble beginnings, we have emerged as a rising star in our category, celebrated for our innovation, design excellence, and unwavering commitment to quality. Our mission is to lead the international ebike market with breathtaking, premium electric bikes that redefine transportation. At Magnum Bikes, we are reshaping the future of sustainable mobility, dedicated not only to the planet but also to enhancing the lives of individuals. We are driving technological innovation to bring sustainable joy and convenience to all through the Magnum ebike experience.
If you're eager to harness the THRILL of Magnum ebikes and dive into a role brimming with excitement, spontaneous company bike rides, and abundant opportunities for personal and professional growth, we invite you to read on.
Job Summary:
The Administrative Specialist plays a crucial role in ensuring smooth operations within the organization. They are responsible for a wide range of administrative tasks that support the overall functions of the company. This role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously. This role serves as the backbone of the organization, helping to coordinate various projects and ensuring that everything runs smoothly.
Duties & Responsibilities:
Operations Efficiency:
- Assign and organize company equipment for onboarding and offboarding.
- Enhance and maintain the efficiency of daily company operations.
- Receive and route incoming mail and invoices.
- Expense report tracking.
- Ensure proper functioning of office systems.
- Troubleshoot basic technical issues.
Business Licenses and Lease Agreements Management:
- Track and monitor the expiration and renewal dates of both Magnum and Magnum R&R business licenses and lease agreements.
- Communicate renewal timelines and requirements prior to expiration.
Communication and Scheduling:
- Manage and prioritize incoming and outgoing communications such as physical mail, admin@magnum email.
- Schedule and coordinate meetings, appointments, and conferences.
- Administrate travel and accommodations process for staff as needed.
- Coordinate catering, audiovisual equipment, and other logistics for events.
- Manage Calendar & Events to ensure seamless organization-wide coordination.
Document Management:
- Maintain an organized filing system for documents and records.
- Handle communication with business vendors and insurance providers.
Insurance Policy Management and Claim Assistance:
- Manage and track insurance policies business wide.
- Assist with business claims and ensure timely processing.
- Conduct information audits and maintain accurate records.
Vendor and Facilities Management:
- Oversee maintenance of Magnum and R&R office equipment and facilities.
- Manage relationships with building management and maintenance contractors across all Magnum and R&R locations.
This position will work closely with all team members and departments. This position is going to be key to the success of Magnum Bikes. This summary is not an all inclusive list and may not include all duties that will be assigned to this position and can be changed at any time.
Qualifications:
- Bachelor's degree in a related field preferred.
- Proven experience in administrative roles.
- Proficiency in G Suite and MS Office Suite (especially Excel).
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and as part of a team.
Culture:
As a company, cultivating a culture of diversity, equity, and inclusion is top on our list. Together, Magnum team members form a powerful and cohesive group of talented individuals overseeing design, manufacturing, importing, inventory management, sales, service and marketing of our products to realize our mission. We care deeply about the professional growth and fulfillment of each and every one of our employees and allowing them to reach their full potentials in our forward-thinking company culture. Our employees enjoy and take pride in a fast-paced, collaborative, creative, and positive work culture.
Why you will love working at Magnum Bikes:
- We are leaders – Leadership is not limited to our management team. It’s something everyone at Magnum embraces and embodies.
- We are operators – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do on every project, every day.
- We are learners – Everyone here is continually learning on the job, no matter if we’ve been in a role for one year or one minute. We are committed to learning and implementing what is best for our retail customers, suppliers, distributors, as well as the Magnum team.
- We are one team – The magic of Magnum Bikes is our people, together making our inspiring goals attainable and driving us to greater heights.
Benefits:
- Health Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance
- Paid Time Off
- Leave Without Pay
- Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Black Friday, Christmas Eve, Christmas Day
- Team Building Excursions (like spontaneous company bike rides)
- Continuing Education Reimbursements
- FREE Employee Magnum Bike Checkout (2 at a time)
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Equal Employment Opportunity (EEO) Compliance Statement:
Magnum Bikes is an equal opportunity employer. We are committed to providing an inclusive and diverse workplace where all employees and applicants are treated with respect and consideration. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
We strive to create an environment that promotes equal employment opportunities and prohibits unlawful discrimination or harassment of any kind. All employment decisions at Magnum Bikes, including recruitment, hiring, promotion, and all other terms and conditions of employment, are based solely on individual qualifications, job requirements, and business needs.
We encourage applications from candidates of all backgrounds and experiences to join our team and contribute to our diverse and inclusive workplace. We are committed to providing reasonable accommodations for qualified individuals with disabilities in our application process and during employment, as required by applicable laws.
If you require accommodation or assistance to complete the application process or participate in an interview, please contact hr@magnumbikes.com. We will work with you to ensure your needs are met.
By joining our team, you are aligning yourself with an organization that values and promotes diversity, equality, and inclusion. Your unique perspectives and experiences are essential in helping us achieve our mission and create a welcoming and supportive work environment for all.