HR Administrative Specialist II
2 weeks ago
Contract Position
Company Overview: Established in 1991, Collabera has been a prominent leader in IT staffing for over two decades and stands as one of the largest diversity IT staffing firms in the sector.
As a multi-billion dollar IT enterprise, with a workforce exceeding 9,000 professionals across more than 30 locations, Collabera provides a comprehensive suite of IT staffing and service solutions.
We cater to Fortune 500 and mid-sized organizations, fulfilling their talent requirements with high-quality IT resources through various services including Staff Augmentation, Global Talent Management, Value Added Services via CLASS (Competency Leveraged Advanced Staffing & Solutions), Permanent Placement Services, and Vendor Management Programs.
Collabera acknowledges the immense potential of human capital and strives to provide individuals with the right opportunities for growth and professional excellence.
Employee Benefits: Collabera offers a comprehensive benefits package to its employees, which includes paid vacations, holidays, personal days, Medical, Dental, and Vision insurance, a 401K retirement savings plan, Life Insurance, and Disability Insurance.
Key Responsibilities:
- Execute a comprehensive range of administrative support tasks, facilitating workflow within a manager's office, typically reporting to a middle- to upper-level manager. Generate reports and perform various duties aligned with this role, such as addressing customer service inquiries, coordinating events/functions, processing documents, inputting data and orders, and managing departmental purchases.
- Investigate, resolve, and respond to general customer inquiries; escalate complex issues for further resolution.
- Retrieve records or data and disseminate information appropriately to ensure timely and accurate communication with department members or external clients.
- Collect and summarize data from diverse sources to complete reports and special projects.
- Update and maintain databases, systems applications, or files to guarantee accurate and current information is accessible for others.
- Conduct basic to intermediate analysis on received information, researching or resolving discrepancies in accordance with established procedures.
- Organize meetings, coordinate travel arrangements, and maintain appointment calendars for department managers or supervisors; may also manage meeting amenities.
- Draft and type standard correspondence and memoranda based on specific instructions and prepare documents for distribution.
- Maintain and update established websites with the assistance of basic web publishing software applications.
- Process and distribute incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.
Qualifications:
- The Staffing and Recruiting HR Coordinator plays a crucial role in maintaining workflow through the Applicant Tracking System and HR Connect.
- This position is responsible for managing several shared mailboxes utilized by both internal and external contacts.
- Proficient in Microsoft Outlook, basic Excel skills, capable of handling confidential data with respect, managing a high volume of work, transitioning swiftly between tasks, demonstrating good customer service skills, maintaining a professional demeanor, and possessing an approachable and helpful attitude. Ability to prioritize workflow and quickly learn new computer applications is essential.
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