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Office Administrative Support

4 months ago

Rohnert Park, United States RDMS LLC Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

RDMS is a boutique accounting firm located in Petaluma, CA that focuses on the restaurant & hospitality industry. We are fortunate to experience continued growth and are searching for the right candidate to join our growing team. The role will be focused on administrative duties such as organizing & scanning client documentation, processing checks for mailing (stuffing, stamping, etc), office supply ordering, and client package setup / tracking. There will be scheduled time each week to also for entry level support to the accounts payable team.

As a back-office solution for small businesses, we assist our clients in all of their administrative needs. We are looking for someone with strong communication skills and strict attention to detail. The right candidate appreciates being part of a team and understands the value they will bring to both our company and the clients they work with.

We offer flexible (but consistent) hours, a relaxed office environment, and are focused on accuracy and meeting deadlines.

This position is required to be full-time and onsite in our Petaluma Offices for this position.

Reporting To: Staff Accountant Manager

Office Administration Responsibilities:
  • Scans and uploads supplied invoices and other documentation to an internal software program.
  • Manages & coordinates Shipments from Clients using various shipping programs.
  • Filling, copying, and data entry as required for all firm functions.
  • Printing, Stuffing, and Mailing of All Client Checks ensuring the accuracy of documents
Accounts Payable Support Responsibilities:
  • Upload documentation from electronic communication to specific software with attention to deadlines.
  • Provides information to vendors and clients, reconciles vendor statements, researches and resolves past due items; researches and resolves account payable questions.
  • Posts manual checks from client communication to keep vendor accounts up to date.
  • Assists in preparation of year end 1099 Reports.
Requirements:
  • High school diploma or equivalent.
  • 2 years of experience in an office support role or similar administrative position.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent communication skills, both verbal and written.
  • Hold a high standard of professionalism with a polished personal presence.
  • This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as deemed necessary.