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Administrative Assistant
1 month ago
Who we are: MI Technical Solutions is a Women-Owned Small Business (WOSB) comprised of a broad range of talented employees that provide diversified engineering and technical support services since 2004 Our team works tirelessly to build a respected, results-oriented brand. We are headquartered in Chesapeake, VA with employees located near each of the Navy Fleet Centers within the continental United States (San Diego, Jacksonville, Seattle, New England, Norfolk) as well as Hawaii, Guam, and Japan.
Job Summary: Oversees day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department.
Responsibilities:
1) Provide administration and communications support to staff members. Such support will include, but is not limited to, answering and directing telephone calls and monitoring calendar events and email traffic on behalf of senior staff members; drafting, reviewing, scheduling and correcting office meeting announcements and correspondence; drafting, monitoring and routing official correspondence, including communications with high level flag officers/senior executives.
2) Assist with the coordination of Flag/SES level meetings, staff meetings, and functional tasks including preparing staff attendees for the conduct of official meetings, gathering and distributing material in support of meetings, and reviewing and editing of meeting materials for correctness and quality.
3) Assist staff members with routine administrative support including arranging travel and accommodations for staff members, planning and scheduling local and remote location meetings for staff members.
4) Provide general administrative support necessary for the effective and efficient management and operations of the office and its personnel. This includes the implementation of task assignment systems and office calendars (e.g. SharePoint), the storage, documentation, and retrieval of office records, and liaison with IT personnel to correct outages of IT systems among or directly impacting staff members.
5) Prepare and provide briefings and reports in support of meetings, and a detailed accounting of actions.
6) Prepare and submit meeting minutes in support of all mission supported meetings.
Requirements:
US Citizenship
Must have Secret Level Security Clearance
Experience or familiarity with working in a HQ and/or Navy office environment
Experience in processing Flag-level or equivalent command Navy/Joint Directives & Correspondence
Examples include Naval & business letters, memorandums, awards, legal & investigation documents, instructions & notices
Experience with all Microsoft Office Applications
Required: Outlook, Word, Excel, PowerPoint
Preferred: Visio
Experience with SharePoint portal, including navigation & basic site maintenance (e.g. posting documents, maintaining calendars, etc.)
Experience with some form of virtual meeting software, such as Microsoft Teams
Experience in working with online portals and repositories
Ability to telework & participate in virtual meetings as needed
Navy Experience at the E6/E7
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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