Administrative Assistant

3 weeks ago


Orlando, United States Nextran Truck Centers Full time
Job DescriptionJob DescriptionNextran Truck CentersAdministrative Assistant - Orlando, FL

Are you looking to further develop your profession into a career? Are you driven by opportunity? Nextran Rental & Leasing is hiringOur Employees Benefit from:

Career Paths || Network of 25 Dealerships || Disability Insurance || Paid Time Off (2wks 1st year) || Nextran Paid Life Insurance

Family Centered Values || Medical and Dependent Care FSA || 401(k) Retirement Plan with Match || Company-Paid Holidays || EAP

Great Medical, Dental, & Vision Benefits || Social Responsibility Opportunities || 28+ Years of Industry Experience || Professional Growth

As an Administrative Assistant, you will provide administrative support to the Rental & Lease Corporate office, including, but not limited to:

  • Completing billing for all of Lease: you will be contacting Leasing customers for mileage monthly, uploading mileage to our billing system (Karmak Fusion) and creating invoices in Karmak Fusion
  • Creating contracts (in Karmak Fusion) as Lease trucks go into service with a customer
  • Preparing IFTA reporting: you will be collecting monthly mileage reports and fuel purchases from customers and uploading into Filezilla for third party reporting
  • Truck Licensing: you will be preparing and obtaining Title, License, Registration documentation for all Rental & Lease trucks. This will include license tag renewals for FL, AL, GA, MO vehicles.
  • Permitting: you will be preparing and obtaining special permits for trucks in certain states (NY, NM, KY)
  • Federal Highway Use tax filing on monthly and annual bases
  • Maintaining accurate (paper) truck files: specs, registration, DOT inspections, financing information, etc.
  • General Filing (work orders, repair invoices, etc)
  • Depositing checks and posting to customer accounts in Karmak Fusion, as well as posting ACH payments to customer accounts in Karmak Fusion
  • Assisting with collections: you will be contacting customers for payment status based upon the aging account report
  • Setting up customers in Fusion once credit is approved
  • Completing Payables (in Epicor) to vendors
  • Assisting in inventory management, including ordering office supplies and maintaining stock levels
  • Handling incoming calls and emails, responding promptly and professionally to inquiries from customers, vendors, and team members
  • Other duties as assigned

Preferred Candidates have the following:

  • Working knowledge of office equipment, like printers, scanners, copiers, and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Basic understanding of accounting principles is preferred
  • Previous experience with Karmak Fusion is preferred
  • High School degree; additional qualification as an Administrative Assistant is preferred
  • Experience in the heavy-duty truck rental and leasing industry is preferred

We are a network of commercial truck dealerships committed to providing the best products and services through highly skilled associates who are focused on delivering the lowest life-cycle cost to our customers. Spanning the Southeast and Midwest United States, we provide sales, parts, and service for several leading brands, including Mack, Volvo, Isuzu, GMC, Ford, Hino, and Kalmar Ottawa. EEO Employer



  • Orlando, United States AppleOne Employment Services Full time

    Administrative Assistant Location: In office - Orlando Overview:The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role requires a combination of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate is proactive, professional, and adept...

  • Administrative Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago


    Orlando, United States AppleOne Employment Services Full time

    Administrative Assistant Location: In office - Orlando Overview:The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role requires a combination of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate is proactive, professional, and adept...

  • Administrative Assistant

    Found in: Appcast US C2 - 2 weeks ago


    Orlando, United States AppleOne Employment Services Full time

    Administrative Assistant Location: In office - Orlando Overview:The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role requires a combination of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate is proactive, professional, and adept...


  • Orlando, United States Florida Finishing Trades Institute Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAssist with interviews and onboarding of new membersAnswer inbound...


  • Orlando, United States AppleOne Full time

    Pay InformationBase Pay: 240 - 288 USD paid monthly. We are looking for an Administrative Coordinator for an construction company in Downtown Orlando, FL! $20-$24 Temp to perm Provides administrative support for department personnel as delegated by the Office Manager and firm management. RESPONSIBILITIES: General Duties: • Provides support to...

  • Administrative Assistant

    Found in: beBee jobs US - 3 weeks ago


    Orlando, Florida, United States Lake Highland Preparatory School Full time

    Lake Highland's Lower School seeks an Administrative Assistant to the Director of Lower School to facilitate the efficient operation of the office of the Director of Lower School and the Lower School general office by performing a variety of clerical and administrative tasks. This is a full-time, fully benefitted, 12-month position. We encourage applicants...


  • Orlando, United States Marco's Pizza Full time

    Marcos Franchising is seeking an Administrative Assistant who would be responsible for high-level administrative support to executive members, reporting directly to the Administration Manager. They are reliable and a hard-working individual who alway Administrative Assistant, Executive, Administrative, Assistant, Restaurant, Skills

  • Administrative Assistant

    Found in: beBee jobs US - 1 week ago


    Orlando, Florida, United States KEITH Full time

    Administrative AssistantKEITH is looking for a Administrative Assistant to join our team in Orlando, FL. We are looking for positive individuals to fit our energetic culture.What you'll do:Perform a wide variety of clerical and administrative duties including creating and addressing correspondence to include email, memos, letters, notifications, reports,...

  • Administrative Assistant

    Found in: beBee jobs US - 3 weeks ago


    Orlando, Florida, United States CASE Construction Equipment Full time

    Administrative AssistantWe are seeking Administrative Assistant who is passionate about being part of an amazing admin team. We are seeking a highly organized, detail oriented Administrative Assistant with solid general office skills, who is willing to be responsible for a broad range of duties; from formatting and production of technical reports & proposals...


  • Orlando, United States Mitch D. Electric, Inc. Full time

    Job DescriptionJob DescriptionMitch D. Electric, Inc is looking for an Administrative Assistant who will perform clerical and administrative duties to drive company success.Main responsibilities:Taking care of incoming and outgoing correspondenceMaintaining primary accounting documentationHandling administrative tasks (e.g., customer set-up, running...


  • Orlando, United States KEITH Full time

    Job DescriptionJob DescriptionAdministrative AssistantKEITH is looking for a Administrative Assistant to join our team in Orlando, FL.  We are looking for positive individuals to fit our energetic culture.What you'll do:Perform a wide variety of clerical and administrative duties including creating and addressing correspondence to include email,...


  • Orlando, United States Marriott Hotels & Resorts Full time

    Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Executive, Administrative, Assistant, Hotel, Computer

  • Administrative Assistant

    Found in: beBee jobs US - 3 weeks ago


    Orlando, Florida, United States Lake Highland Preparatory School Full time

    Lake Highland's Upper School seeks an Administrative Assistant to the Upper School Director and Associate Directors. This role performs secretarial work of a moderately complex nature and does general office functions under the general supervision of the Upper School Director. This is a full-time, fully benefitted, 12-month position. We encourage applicants...

  • Assistant Dean of Administration

    Found in: beBee jobs US - 2 weeks ago


    Orlando, Florida, United States Barry University Full time

    Assistant Dean of Administration & Faculty DevelopmentlocationsOrlando- Law Campustime typeFull timejob requisition idR0006229Summary​The Assistant Dean of Administration & Faculty Development is a key strategic position within the Dean's Office, reporting directly to the Dean. Working collaboratively with senior management and faculty, the Assistant Dean...

  • Administrative Assistant

    Found in: Resume Library US A2 - 4 days ago


    Orlando, Florida, United States SIXT USA Full time

    Job Description The MCO Airport team is looking for an Administrative Assistant to provide them with administrative and organizational support. The ideal candidate possesses the following attributes:   Superior organizational skills  Ability to multi-task and prioritize  Ability to adapt quickly in a fast-paced environment   Strong attention to...


  • Orlando, United States Marco's Pizza Full time

    Marco's Franchising is seeking an Administrative Assistant who would be responsible for high-level administrative support to executive members, reporting directly to the Administration Manager. They are reliable and a hard-working individual who always perseveres to achieve the best results and has demonstrated both strong leadership skills and a proactive,...


  • Orlando, United States JCW & Partners Full time

    Job DescriptionJob DescriptionThe Administrative/Marketing Assistant will coordinate and organize for the employees of the firm and the Leadership Team. They will also assist the firm's executives with communication, scheduling, and travel coordination. The primary purpose of this role is to cause the firm’s leadership and people to be better...


  • ORLANDO, United States PSG Global Solutions Full time

    At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. This person must maintain calendars/meetings schedules and travel plans for supervi Administrative Assistant, Event, Culinary, Administrative, Assistant, Staffing


  • Orlando, United States Latitude, Inc. Full time

    Job DescriptionJob DescriptionMust be Bilingual in Spanish and English Administrative assistants/scheduler-Schedule company appointments and meetings,-answer phone calls, and forward them to relevant staff members.-Must take meeting minutes and notes, order and take office supplies stock, and prepare documents for business trips and meetings.Besides finding...


  • Orlando, United States Kramer America, Inc. | Smartliner USA Full time

    The Administrative Assistant & Claims Specialist plays a critical role in ensuring customer satisfaction by investigating, processing, and resolving various claims related to shipments. This includes claims for undelivered or returned packages, late shipments, and other customer disputes. The ideal candidate will also be responsible for managing and...