Administrative Assistant
3 weeks ago
Administrative Assistant
Location: In office - Orlando
Overview:
The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role requires a combination of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate is proactive, professional, and adept at communication.
Key Responsibilities:
- Ensure the office environment is clean, organized, and conducive to work.
- Answer and direct phone calls, taking messages as necessary.
- Greet visitors and direct them appropriately.
- Respond to emails and other correspondence promptly and professionally.
- Schedule appointments and meetings, and manage calendars for team members.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing materials.
- Prepare and edit correspondence, reports, and presentations.
- Maintain and update databases, records, and files.
- Assist in the preparation of regularly scheduled reports.
- Assist with the preparation of expense reports and invoices.
- Handle confidential information with discretion.
- Perform other administrative tasks as assigned.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience as an administrative assistant or in a related role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent communication skills, both written and verbal.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality.
Attributes:
- Professional demeanor with a positive attitude.
- Ability to work independently and as part of a team.
- Adaptability and willingness to learn.
- Strong interpersonal skills and customer service orientation.
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