Executive Administrative Assistant
2 weeks ago
Marco's Franchising is seeking an Administrative Assistant who would be responsible for high-level administrative support to executive members, reporting directly to the Administration Manager. They are reliable and a hard-working individual who always perseveres to achieve the best results and has demonstrated both strong leadership skills and a proactive, forward-thinking mindset. Candidate must be able to work independently, as well as collaboratively within an entrepreneurial environment. They must have a proven ability to manage multiple responsibilities in a fast-paced environment, meeting critical deadlines. The candidate must possess strong written and verbal communication and organizational skills.
We're looking for someone who:
* Is friendly and genuinely cares about the happiness of others
* Takes accountability for their actions and takes pride in their work
* Has a can-do attitude and asks "what else can I do?"
* Is a good teammate who provides-and values-honest feedback
Sound like you? Check out the responsibilities and requirements below and then fill out an application
CRITICAL COMPETENCIES:
* Strong leadership skills and a proactive, forward-thinking mindset to identify problems and implement innovative solutions.
* Self-sufficient in multi-tasking, while maintaining complex schedules.
* Must be proficient in MS Office (Word, Excel, and PowerPoint), Google Workspace, and other office software and able to handle office equipment.
* Must work well in a team atmosphere.
* Must have superior organizational & communication skills, dedicated to completing projects in a timely manner.
* Must be resourceful, a highly pro-active problem solver, comfortable working in a fast pace office environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
* Manage sensitive matters with a high level of confidentiality and discretion.
* Sustain a daily calendar of meetings and events. Organize complex calendars and schedules; resolving any scheduling issues
* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
* Assist in preparing and managing presentations and decks.
* Arrange travel and accommodations. Prepare expense reports.
* Screen incoming telephone calls/emails/texts; take and deliver accurate messages; respond to requests by gathering and providing information, and able to respond outside normal business hours.
* Manage the Executive's contacts.
* Excellent communication and time management skills; proven ability to meet deadlines. Use discretion, confidentiality, and good judgment to handle C-Level matters.
* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
* Draft and prepare correspondence.
* Complete ad hoc projects as assigned.
EDUCATION & WORK EXPERIENCE REQUIREMENTS:
* A minimum of 3-5 years of experience in a fast-paced environment administrative role.
* Associate degree required; Bachelor's degree in related field preferred.
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