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Accounts Receivable Specialist

1 month ago

Smyrna, United States PRP LOGISTICS LLC Full time
Job DescriptionJob Description

JOB SUMMARY:


At PRP Logistics, LLC, we rely on a meticulous financial system to drive business forward. The Accounts Receivable Specialist will be responsible for verifying, processing and resolving vendor invoices for payment and billing to customers, timely creation of invoices, and verifying validity of account discrepancies. This role will be in charge of observing accounts to identify overdue payments, report collection activity, address client queries, and develop repayment plans. It also requires the ability to balance between maintaining trustful relationships and guaranteeing timely payments.


OBJECTIVES:


  • Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts.
  • Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.
  • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.
  • Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
  • Exercise integrity and confidentiality in financial reporting and complying with national and local financial requirements.


PRIMARY RESPONSIBILITIES:

  • Gather and verify invoices for appropriate documentation prior to payment.
  • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
  • Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.
  • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
  • Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
  • Support other accounting and finance team members, inventory management, and cost accounting.
  • Other duties and responsibilities as assigned by CFO or senior member of the accounting team.

KNOWLEDGE, SKILLS, ABILITIES:


  • Outstanding communication and negotiation skills, as well as in-depth knowledge of laws and policies related to debt collection.
  • Excellent customer service skills.
  • Ability to work well under pressure.
  • Must have knowledge of transport methods, costs and benefits.
  • Able to work in a fast-paced multi-functional changing environment.
  • Excellent verbal and written communication skills.
  • Attentiveness to detail.
  • Great planning and creative thinking skills.
  • Strong organizational skills.
  • Excellent conflict resolution skills.
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Exceptional time management skills.
  • Able to multi-task and manage priorities.


EDUCATION/EXPERIENCE:

  • High School Diploma or GED preferred.
  • Minimum of 5 years of relevant experience in accounts receivable or billing.
  • Knowledge of industry-specific billing regulations and best practices.
  • Strong knowledge of Microsoft Excel and proficiency in data analysis.
  • Strong problem-solving and decision-making abilities.
  • Experience in driving process improvement.

PHYSICAL DEMANDS:

Ability to lift files, open filing cabinets, and bend or stand as necessary. Ability to sit and/or stand for long periods of time. The ability to use a computer, tablet or smart phone for extended periods of time. Basic use of office equipment such as copier and fax machines. Ability to lift up to 20 pounds occasionally.

WORK ENVIRONMENT:

This job operates fully on-site in a professional office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time non-exempt position. Days and hours of work will vary due to the workload and needs of the company. Core business hours should be observed where possible.

TRAVEL:

No travel is required for this position.