Accounts Receivable Specialist

1 month ago

Smyrna, United States PRP LOGISTICS LLC Full time
Job DescriptionJob Description

JOB SUMMARY:


At PRP Logistics, LLC, we rely on a meticulous financial system to drive business forward. The Accounts Receivable Specialist will be responsible for verifying, processing and resolving vendor invoices for payment and billing to customers, timely creation of invoices, and verifying validity of account discrepancies. This role will be in charge of observing accounts to identify overdue payments, report collection activity, address client queries, and develop repayment plans. It also requires the ability to balance between maintaining trustful relationships and guaranteeing timely payments.


OBJECTIVES:


  • Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts.
  • Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.
  • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.
  • Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
  • Exercise integrity and confidentiality in financial reporting and complying with national and local financial requirements.


PRIMARY RESPONSIBILITIES:

  • Billing
    • Prepare and send accurate invoices to clients in a timely manner. Verify billing data and resolve any discrepancies.
    • Coordinate with the Finance, Business Development, and Operations teams to ensure accurate billing information.

  • Collections

    • Monitor accounts to identify overdue payments.
    • Contact customers to follow up on outstanding invoices.
    • Negotiate payment plans and terms with clients as needed.
    • Maintain accurate records of collections activities and client communications.
    • Collaborate with legal and management teams on escalated collection issues.

  • Accounts Receivable Management

    • Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
    • Process payments received by various methods (e.g., check, electronic transfer).
    • Prepare and analyze accounts receivable aging reports.
    • Assist in the month-end closing process by providing necessary reports and documentation.

  • Customer Relations

    • Respond to client inquiries and resolve billing issues promptly.
    • Provide excellent customer service and maintain positive client relationships.

  • Compliance and Reporting

    • Ensure compliance with company policies and procedures.
    • Prepare regular reports on accounts receivable status and collections activities.
    • Assist with audits and provide necessary documentation.

KNOWLEDGE, SKILLS, ABILITIES:


  • Outstanding communication and negotiation skills, as well as in-depth knowledge of laws and policies related to debt collection.
  • Excellent customer service skills.
  • Ability to work well under pressure.
  • Must have knowledge of transport methods, costs and benefits.
  • Able to work in a fast-paced multi-functional changing environment.
  • Excellent verbal and written communication skills.
  • Attentiveness to detail.
  • Great planning and creative thinking skills.
  • Strong organizational skills.
  • Excellent conflict resolution skills.
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Exceptional time management skills.
  • Able to multi-task and manage priorities.


EDUCATION/EXPERIENCE:

  • Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education, training, and experience.
  • Minimum of 5 years of relevant experience in accounts receivable or billing.
  • Knowledge of industry-specific billing regulations and best practices.
  • Strong knowledge of Microsoft Excel and proficiency in data analysis.
  • Strong problem-solving and decision-making abilities.
  • Experience in driving process improvement.

PHYSICAL DEMANDS:

Ability to lift files, open filing cabinets, and bend or stand as necessary. Ability to sit and/or stand for long periods of time. The ability to use a computer, tablet or smart phone for extended periods of time. Basic use of office equipment such as copier and fax machines. Ability to lift up to 20 pounds occasionally.

WORK ENVIRONMENT:

This job operates fully on-site in a professional office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time non-exempt position. Days and hours of work will vary due to the workload and needs of the company. Core business hours should be observed where possible.

TRAVEL:

No travel is required for this position.

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