Culinary Administrative Coordinator

1 month ago

Washington, United States The Inn at Little Washington Full time
Job DescriptionJob Description

Since 1978 The Inn at Little Washington, located in the foothills of the Blue Ridge mountains, has been one of the most decorated restaurants and hotels in the world. There is no better time to join our growing team of exceptional people. Your next career awaits.

Some of our awards include Michelin 3 Stars, Forbes 5 Stars, Michelin Green Star, AAA 5 Diamonds, and Wine Spectator Grand Award. Member of Relais & Chateaux.

Why join our team:

We offer:

  • Health, vision and dental insurance (full time employees)
  • Paid time off (Full time employees)
  • 401(k) retirement plan with match
  • On-the-job training
  • Employee education allowance
  • Advancement potential
  • Flexible schedules
  • Employee appreciation events
  • Complimentary uniforms
  • Delicious “family” meals daily prepared by the chefs
  • Referral bonuses
  • Competitive pay

www.theinnatlittlewashington.com

SUMMARY

The Administrative Coordinator works with the culinary managers in the Inn Kitchen and Patty O’s Café & Bakery and the Culinary Director as needed to assist in performing, updating, and executing various administrative and organizational tasks to facilitate the operation of the culinary department. The position requires training on the systems used in the kitchen and for the property and excellent organizational and communication skills. The position requires moderate experience with Microsoft Office Suite and professional correspondence in communications as well as a desire to promote and act as an ambassador for the culinary team.

 

ESSENTIAL FUNCTIONS

1.        Oversight of labor, adjusting employee punches as needed, communicating hours and OT with managers.

2.        Assisting with logs, meetings, check-in/out for employee accommodations and organizing internship and J1 students.

3.        Compiling and organizing recruitment and onboarding needs with HR and the culinary team as directed.

4.        Monitoring and coordination of upkeep for all areas designated for BOH employee housing.

5.        Daily preparation and completion of the evening menu(s) for the main dining room with collaboration of the FOH, Wine, and BOH managers.

6.        Monitoring and oversight of BOH uniform pars and areas associated with uniforms.

7.        Daily coordination of SDRs, SOFs, and CIPs with staff and culinary team.

8.        Assisting with updates on kitchen drive and keeping the kitchen documents organized and easily accessible.

9.        Organizing service ware and non-food inventory for kitchen operations. Audit and tracking of all plate inventory.

10.     Assisting with calendar, invites, meeting organization and interviews as directed by senior culinary managers.

11.     Ordering and purchase of small non-food items as approved by senior culinary managers/purchasing director

12.     Coordination with kitchen and other departments to handle any inter-departmental project or need.

13.     Assistance with organization of employee housing and tracking as needed and directed.

14.     Assistance with submission of forms for all HR related functions to and from the kitchen.

15.     Assistance with additional non-culinary projects with the kitchen managers, as approved by senior culinary management.

16.     Following guidance and direction from senior management effectively, efficiently, and appropriately.

17.     Other related assignments as necessary.


QUALIFICATIONS

Required

1.        Strong communication skills

2.        Attention to detail

3.        Strong organizational skills

4.        Moderate to strong computer skills, specifically with software used by The Inn and Microsoft Office Suite

5.        Eagerness to continue to improve and grow culinary operations

6.        Self-motivated, completing directed and assigned work in a timely and independent manner

7.        Ability to identify inefficiencies and offer options/ideas for improvement

 

Desirable

1.       Positive attitude

2.       Associate’s degree or higher, preferably in business or hospitality

3.       Strong sense of urgency

4.       Holistic understanding of the Inn and specifically the kitchen operations

SKILLS

1.        Excellent typing and communication skills

2.        Strong understanding of all software used in the kitchen office

3.        Excellent communication, organization, and problem-solving skills

4.        Proficiency in ordering, organization, and follow-up communication

5.        Ability to teach and train others as necessitated

6.        Ability to comprehend all management directives and goals to ensure efficiency in all aspects of culinary administration

7.        Moderate to strong understanding of Microsoft Office Suite, specifically excel, word, publisher, and outlook

 

PHYSICAL DEMANDS


1.        Ability to work in front of a computer screen for 3–4-hour periods

2.        Ability to lift and file up to 10-30 pounds as needed

3.        Ability type for 1–2-hour periods

4.        Ability and capacity to work up to and on occasion exceeding 50 hours per week as business demands


NOTE:

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the Team Member occupying this position. Team Members will be required to perform any other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.


**The Inn at Little Washington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws**


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