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Administrative Assistant

2 months ago

San Diego, United States Excel Hotel Group Full time
Job DescriptionJob DescriptionExcel Hotel Group has an opportunity for an Administrative Assistant to join our team at the Corporate Office. This position works closely with many departments including Operations, Accounting and Human Resources. This position is based in Scripps Ranch and will be 20-24 hours a week.

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks. Responsible for confidential and time sensitive material.

Responsibilities:
  • Answer and direct phone calls in a courteous manner. Provide information to callers and visitors to the office.
  • General administrative duties including filing, scanning, copying.
  • Receive, sort and distribute mail.
  • Maintain contact lists.
  • Mail out checks to vendors.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Placing market supply orders for properties upon request.
  • Maintaining up to date records of licenses, contracts, and permits.
  • Assisting company President with capital expense submissions for new projects.
  • Gift Certificate creation & tracking based on property request.
  • Verify and execute vendor contracts.
  • Assist with tenant inquires and office site visits.
  • Vendor coordination for onsite access/repairs.
  • Complete credit and direct billing applications

Benefits/Perks
  • Excellent benefits include: Medical, dental, life, PTO, and 401k with company match.
  • We offer an excellent travel discount program.
  • Opportunity to grow, we promote from within