Administrative Assistant

3 weeks ago

San Diego, United States SBS Services Group (SSG) Part time $18
Job DescriptionJob DescriptionBenefits/Perks
  • Paid Time Off (subject to eligibility): Sick, Vacation, Holiday, Bereavement, FMLA, Parental Leave
  • Health, Dental, and Vision Insurance (subject to eligibility)
  • 401k (subject to eligibility)
  • Phone allowance
Company Overview
Stratus Building Solutions is the industry-leading franchise in green commercial cleaning. In an ever-increasing health and environmentally conscious consumer market, the demand for green cleaning services puts Stratus at the forefront of the competition. Stratus franchisees utilize state-of-the-art cleaning equipment, sustainable processes, and Green Seal Certified, biodegradable, and non-toxic branded cleaning chemicals.

Entrepreneur Magazines #1 fastest-growing franchise brand (#23 business overall). Stratus fosters an environment where passion meets purpose. Here, you will find more than a job; you will discover a community driven by innovation, collaboration, and a shared commitment to excellence. We offer opportunities for personal growth, professional development, and the chance to make a meaningful impact with our Unit Franchise Owners and our local community. Our supportive culture and diverse team ensure that everyone feels valued and empowered to succeed.

Stratus Building Solutions is passionate about driving positive change and making a difference in the world through the commercial cleaning industry. Whether its through groundbreaking innovation, sustainable practices, or empowering our employees and communities, we are committed to leaving a lasting impact. Our passion fuels our drive to constantly push the boundaries, challenge the status quo, and strive for excellence in everything we do.

Job Summary
The Administrative Assistant serves the primary role of managing all office administration and assists the Franchise Business Consulting Team in Franchise Development within a specific regional office. This position is responsible for all administrative procedures including franchise and customer transactions, data processing, public relations, general office administration, and franchise development within the office setting. This position also assists with Franchise Development within the office setting.

Responsibilities
  • Accountable to the Regional Director for direction and fulfillment of his/her responsibilities.
  • Exercises the authority delegated by the Regional Director in accounting, data processing, public relations, and general office administration.
  • Answers all incoming calls punctually and efficiently, taking messages accurately and completely.
  • Greets and acknowledges all visitors courteously and promptly.
  • Confirms and records appointments efficiently to avoid conflicts of time and to ensure visitors are received in a timely manner.
  • Works with the Franchise Business Department and Business Development Departments to compile data for the completion of all necessary documentation for all Opus transactions.
  • Ensures all documents and information are properly loaded into Opus, filed, recorded, and sent to the ASC for processing as required.
  • Assists in all areas of accurate and timely data entry of customer and Franchisee transactions.
  • Maintains and controls daily cash collection and accounts receivable reporting systems and works in conjunction with the Accounting Manager on possible collection action.
  • Coordinates and communicates with the Regional Director in the identification of customers that are in neglect of payment, following policies and procedures to facilitate collection through legal action, if necessary.
  • Maintains inventory control and needs within all areas of the office.
  • Following Corporate and Regional practices, generates and distributes necessary information and/or business correspondence to Franchise Owners and/or potential Franchise prospects.
  • Assists the Regional Director with the transaction of franchise sales.
  • Assists with training Franchise Owners in the Stratus System within the office setting.
  • Attends weekly staff meetings and monthly Office Manager Compilation meetings.
  • Performs other duties as may be assigned by the Regional Director.
Qualifications
  • Familiarity with G-Suite Workspace, HubSpot, LinkedIn
  • Ability to navigate the internet and various platforms
  • Bilingual- English and Spanish

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