Administrative / Executive Assistant

3 weeks ago


Albany, United States Contractors Sales Full time
Job DescriptionJob Description

Contractors Sales Company, Inc. is hiring This is your opportunity to join a premier heavy construction equipment dealership's team in Albany, NY. Contractors Sales is looking for an Administrative Assistant who will work closely with the Accounts Receivable and Accounts Payable teams, as well as the executive team to assist with daily business operations. Contractors Sales has been in business for over 100 years and provides competitive pay, 401(k) with a safe harbor match, discretionary profit sharing, health insurance with minimal out of pocket expense, life insurance and paid time off. Apply today to be a part of the exciting future at Contactors Sales.

Hours: 8:30 AM. - 5:00 PM, Monday - Friday

Job duties include, but are not limited to:

  • Answer, screen and transfer incoming calls to the proper personnel
  • Welcoming customers and visitors to the facility
  • Typing contracts and forms
  • Obtaining customer insurance certificate and tracking contracts for customer signature
  • Preparing purchase orders and invoices
  • Receiving & distributing incoming mail
  • Envelope, affix postage and deliver outgoing mail
  • Filing customer invoices, customer statements, correspondence, vendor invoices, purchase orders, machine sales to customers, returned contracts, insurance certificates and UCC filings
  • Collecting and maintaining current insurance certificates for rental customers and equipment haulers
  • Ordering and maintaining office supplies
  • Following up with past dues accounts for collection
  • Provide support to Accounts Payable and Receivable Departments, as requested
  • Provide support to executive management, as requested
  • Entering vendor invoices
  • Posting checks received
  • Review vendor statements (monthly)
  • Submit advertising invoices to vendors for reimbursement (monthly)
  • Pull vendor invoices for check run (weekly)
  • Monitor parts return credits and warranty credits from vendors
  • Process trade reference for new customer accounts
  • And any other duties, as requested by management

Job Requirements/Qualifications:

  • Team player with a positive attitude
  • Must be proficient in Microsoft Word & Excel
  • Personable and outgoing
  • Strong communication skills
  • Self-starter who also takes direction well
  • Accounting/bookkeeping experience is a plus


Job Posted by ApplicantPro

  • Executive Assistant

    15 hours ago


    Albany, United States KANNACT HEALTH LLC Full time

    Job Type Part-timeDescriptionKannact Health Executive Assistant is responsible for supporting the company CEO's day to day administrative and business functions.Essential Job Functions: • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that...


  • Albany, United States Nexus Staff Full time

    Job Title: Administrative Assistants Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100% Onsite Location: 89 Washington Ave, Albany, NY 12234 Job Duration: 3 Months Closing: 03/08/2024. ...


  • New Albany, United States Red Roof Inn Full time

    Anticipate Executive's needs and proactively bring together appropriate people and resources to support the executive in addressing issues. - Independently develop presentations for Executive members to deliver. - Conduct research, develop content, a Executive Assistant, Executive, President, Operations, Assistant, Hotel, Business Services, Administrative


  • Albany, United States HonorVet Technologies Full time

    Desired Experience " Routine administrative functions including: prioritizing multiple assignments, scheduling meetings and conference calls; maintaining electronic schedules/calendars, and various tracking systems; answering telephone calls, typing correspondence, and ordering office supplies. " Providing high level administrative support for...


  • Albany, United States Research Foundation for Mental Hygiene, Inc. Full time

    **PROJECT ADMNISTRATIVE ASSISTANT** **Salary Grade: 14** **$49,636 - $56,810** **Function and Scope** The OMH Office of Planning and Office of Financial Management has central responsibility and authority for policy analysis, program development, performance tracking and improvement, financial management, resource maximization, and technical assistance....


  • Albany, United States Albany Management Full time

    A Capital Region Premier Property Management Firm. Albany Management is a family-owned and managed company since 1977. We prioritize customer satisfaction, quality, value and we are dedicated to offering the best workplace environment for you to thrive. Albany Management has an immediate opening for an **Administrative Assistant of ** **Residential...


  • Albany, United States A1 Works in Progress Associates, LLC Full time

    Job DescriptionJob DescriptionWorks-in-Progress Associates (WPA) is seeking an experienced Administrative Assistant to become an integral part of our team! This position will work with the Office of General Services (OGS) in Corning Tower, 100 S Mall Arterial, 35th Floor, Albany, NY.Minimum Requirements:Baccalaureate Degree in engineering/architecture and/or...


  • Albany, United States Colonie Senior Services Centers Full time

    This position is responsible for overall efficient functioning of general administrative office operations. Job duties include but not limited to: - Typing and filing - Preparation of reports, composition of formal correspondence - Maintaining mailing lists, database information, and resident records - Processing accounts payable and logging accounts...


  • Albany, United States The Walters Co Airconditioning Inc Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Receptionist to join our team.  In this role you will answer phone calls and be the first voice to greet our customers.  You will also be in charge of supporting our office...


  • Albany, United States Infojini Full time

    Job DescriptionJob DescriptionRoutine administrative functions including:Prioritizing multiple assignments, scheduling meetings and conference calls;Maintaining electronic schedules/calendars, and various tracking systems;Answering telephone calls, typing correspondence, and ordering office supplies.Providing high level administrative support for...


  • Albany, United States The Walters Co Airconditioning Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesHealth insuranceOpportunity for advancementPaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Receptionistto join our team. In this role you will answer phone calls and be the...


  • Albany, United States The Walters Co Airconditioning Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesHealth insuranceOpportunity for advancementPaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Receptionist to join our team. In this role you will answer phone calls and be...


  • Albany, United States The Walters Co Airconditioning Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesHealth insuranceOpportunity for advancementPaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Receptionistto join our team. In this role you will answer phone calls and be the...


  • Albany, United States The Walters Co Airconditioning Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesHealth insuranceOpportunity for advancementPaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Receptionist to join our team. In this role you will answer phone calls and be...


  • Albany, United States Equiliem Full time

    Summary of Duties: The successful candidate will assist with all aspects of NY's prescription program, paper and electronic; prescriber education, issuing controlled substance licenses to healthcare facilities, processing drug destruction requests from healthcare facilities, providing guidance to pharmacies with submission of dispensed prescription data, and...


  • Albany, United States Albany Management Full time

    **Administrative Assistant - Accounting Focus** **Capital Region’s Premier Property Management Firm** We are looking for an experienced person to work with our accounting team. This position reports to the Accounting Manager and is responsible for various aspects of our accounts payable, receivable and payroll processes as well as filing and other duties...

  • Assistant Computer Systems Administrator

    Found in: beBee S US - 3 weeks ago


    Albany, United States Judicial Branch Full time

    Summary The ACSA position includes litigation support duties, assistance to the Computer Systems Administrator, and user support responsibilities. ...

  • Assistant Computer Systems Administrator

    Found in: beBee jobs US - 1 week ago


    Albany, New York, United States Judicial Branch Full time

    Summary The ACSA position includes litigation support duties, assistance to the Computer Systems Administrator, and user support responsibilities. Duties Litigation support job duties can include, but are not limited to, the following:Apply knowledge of court rules, local practices, and the Federal Criminal and Civil Rules of Procedure in analyzing...

  • Administrative Assistant 1/Trainee

    Found in: Talent US C2 - 1 week ago


    Albany, United States Criminal Justice Services, Division of Full time

    Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS: Administrative Assistant Trainee 1, NS (Equated to SG-8): Six months of experience in administrative support, which includes use of office software (., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a...


  • Albany, United States Research Foundation for SUNY Full time

    The Professional Development Program (PDP) of the University at Albany's Rockefeller College is seeking a service-minded individual who is committed to performing high-quality work to fill an Administrative Assistant I position in PDP's Department of Early Childhood Training in Albany, NY. **Description of Duties**: This position provides administrative...