Executive Secretaries and Administrative Assistants
3 weeks ago
Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 89 Washington Ave, Albany, NY 12234
Job Duration: 3 Months
Closing: 03/08/2024.
Job Overview:
As OCUE has recently taken on the responsibility for managing transcripts from ASA College, the Administrative Assistant plays a crucial role in handling the increased volume of transcript requests, supporting the annual IRP Reconciliation process, and contributing to the efficient functioning of the office. This position is temporary and aims to alleviate the workload on the existing administrative staff while providing essential assistance during this transitional period.
Minimum Education:
- High School Diploma.
Work Experience:
- 1-3 years of relevant administrative experience.
Job Duties:
- Answer office phones and review voicemail messages, directing callers to the appropriate OCUE employee.
- Process transcript requests, including entering requests into the transcript log, locating and saving transcripts, drafting transmittal emails or letters, and sending transcripts via email or mail.
- Archive transcript requests and responses, ensuring the proper documentation of located transcripts.
- Respond to email and phone inquiries about transcript requests, guiding individuals to relevant pages on the OCUE website.
- Assist in sorting, responding to, directing, and archiving other emails in office mailboxes.
- Support duties related to the IRP reconciliation, involving data entry and verification of automatically processed information for accuracy and completion.
- Perform other duties as assigned.
Preferred Skills:
- Customer service skills
- Basic computer skills
- Verbal and written communication skills
Misc. Information:
- Shift Days/Times: Monday - Friday / 9:00 AM - 5:00 PM
- Work Setting: 100% on-site.
- Parking is not provided; employees will need to pay for meter parking.
- CDTA bus line are in Close proximity to the worksite location.
- Interview will be conducted in person or via Zoom.
- Training will be provided
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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