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Administrative Support Specialist

1 month ago

North Palm Beach, United States AP Recruiters & Associates Full time
Job DescriptionJob DescriptionAdministrative Support SpecialistJuno Beach, FL (Onsite)
Estimated Duration: 12 Months
Wage: Hourly/ W2
Employee Type: Contractor

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive support to an executive and their leadership team. This is a temporary position with the potential for extension to a longer-term contract based on performance.

Responsibilities:

  • Manage complex calendars, schedule meetings, and coordinate appointments for the executive and their team.
  • Process expense reports following company policies and procedures.
  • Place catering orders for team meetings and events.
  • Provide general administrative support, including but not limited to:
    • Managing correspondence and documentation
    • Answering and directing phone calls
    • Preparing and distributing meeting materials
    • Maintaining office supplies
  • Perform other administrative tasks as assigned.

Qualifications:

  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and meet deadlines
  • Discretion and ability to handle confidential information
  • Experience in an executive support role preferred