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Administrative Support Specialist

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.

**Key Responsibilities:**

  • Provide administrative support to senior management, including expense claims, calendar management, and other tasks as required.
  • Coordinate and schedule meetings, appointments, and travel arrangements, ensuring timely and efficient execution.
  • Manage office inventory, supplies, and equipment, ensuring a well-stocked and organized workspace.
  • Maintain a clean and organized office environment, promoting productivity and employee well-being.
  • Coordinate office space and meeting room usage, ensuring seamless event planning and execution.
  • Collaborate with HR to arrange recruitment interviews and other events.
  • Manage meeting room bookings and coordinate conference calls across multiple regions.
  • Request and manage office security passes for employees, ensuring secure access to our facilities.
  • Coordinate office moves and expansions, ensuring minimal disruption to our operations.
  • Serve as Fire Warden, coordinating fire drills and ensuring compliance with safety regulations.

**Requirements:**

  • High school diploma or equivalent required; post-secondary education in a related field an asset.
  • Minimum 2 years of experience in an administrative support role, preferably in a fast-paced office environment.
  • Excellent organizational, communication, and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and other productivity software.