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Administrative assistant

4 months ago

Oyster Bay, United States FIU Corp Full time
Job DescriptionJob DescriptionBenefits:
  • Competitive salary
  • Opportunity for advancement
  • Paid time off

About Us: FIU Corp is a dynamic and growing electrical company dedicated to providing electrical services for residential and commercial properties. Our team is dedicated to providing top-notch electrical solutions, ensuring that every project is completed in time with precision and excellence. We are looking for a motivated and detail-oriented Administrative Assistant to join our team and support our daily office procedures.

Responsibilities:


  1. Follow-ups: Make multiple follow-up activities to customers and vendors.
  2. Payroll Assistance: Support the payroll process, ensuring timely and accurate paycheck distribution.
  3. Email Management: Handle and respond to incoming emails and correspondence efficiently.
  4. Team Support: Assist the team with various administrative tasks as needed.
  5. Supply Management: Order office supplies and maintain inventory levels to ensure the office runs smoothly.
  6. Schedule Coordination: Organize and manage schedules for meetings, appointments, and events.
  7. Document Management: Maintain organized filing systems, both electronic and paper based.
  8. Document Preparation: Prepare and edit documents, reports, and presentations with attention to detail.
  9. Meeting Coordination: Plan and coordinate meetings, conferences, and travel arrangements.
  10. Confidentiality: Handle sensitive information with discretion and professionalism.
  11. General Office Duties: Perform general office tasks such as photocopying, scanning, and faxing.
  12. Policy Updates: Assist in updating and maintaining office policies and procedures.
  13. Report Preparation: Help prepare regularly scheduled reports.
  14. Phone Handling: Answer and direct phone calls with a friendly and professional demeanor.
  15. Customer Service: Provide excellent customer service and support for clients and visitors.
Requirements:


  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in MS Office (MS Excel and MS Word, QuickBooks, Odoo, in particular).
  • Exceptional time management skills and the ability to prioritize tasks effectively.
  • Strong attention to detail and problem-solving skills.
  • Excellent organizational skills with the ability to multitask.
  • Superior written and verbal communication skills.
  • High school diploma: additional qualification as an administrative assistant or Secretary is a plus.
Benefits:
  • Competitive salary
  • Paid time off (after 1 year of contract)
  • Opportunities for professional development