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Construction Administrative Assistant

2 months ago

Bay Shore, New York, United States Iconic Mechanical Service Full time
Job Summary

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to provide administrative support to our construction team. The ideal candidate will ensure seamless communication and efficient operations.

Key Responsibilities
  • Assist the construction team with daily operations, including managing calendars and scheduling meetings.
  • Provide exceptional customer service by answering phone calls and responding to emails in a timely and professional manner.
  • Perform data entry and order entry tasks with accuracy and speed.
  • Maintain a clean and organized office environment.
  • Manage and coordinate administrative tasks, including filing and record-keeping.
  • Support the construction team in preparing for meetings and presentations.
  • Assist with general office duties, including answering the phone and greeting visitors and ordering office supplies.
  • Assist with general mail, shipping and tracking.
  • Provide administrative support for the estimating and service departments.
  • Preparation of contracts and service manuals for clients.
  • Schedule and coordinate service calls for clients, prepare invoices and proposals for service work when needed.
Requirements
  • Proficiency in office software, including Microsoft Office.
  • Excellent phone etiquette and customer service skills.
  • Strong data entry and order entry skills.
  • Experience in a construction environment is preferred.
  • Ability to work in a fast-paced office environment.
  • Strong organizational skills and attention to detail.
  • Ability to type accurately and efficiently.
About the Role

The Construction Assistant plays a crucial role in ensuring the smooth operation of our construction team. If you are detail-oriented, organized, and have excellent customer service skills, we encourage you to apply for this exciting opportunity.

Benefits
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Schedule
  • Day shift
  • Monday to Friday
License/Certification
  • Certified Notary Public (Preferred)