Administrative Assistant

4 weeks ago

Springfield, United States MOCIC Full time
Job DescriptionJob DescriptionSalary: $46,739

Administrative Assistant

The Mid-States Organized Crime Information Center (MOCIC) has an immediate opening for a full-time Administrative Assistant at its Springfield, MO, location. MOCIC offers an excellent benefit package, including medical, dental, a 401(k)-retirement plan, and life and disability insurance. This is an non-exempt position. MOCIC is an organization composed of member law enforcement and criminal justice agencies in the Midwestern United States working together to combat multi-jurisdictional criminal activities. As one of the RISS Centers, MOCIC assists local, state, federal, and tribal criminal justice agencies by providing adaptive solutions and services that facilitate information sharing, support criminal investigations, and promote officer safety.

 

We are seeking an individual who demonstrates excellent organizational and communication skills to support our administrative team. This individual will serve as an integral part of MOCIC who can work independently and with others.

 

Duties: The primary duties of this position include:

  • Performs clerical and provides other assistance required by the executive director relative to the administration and operation of MOCIC, including, but not limited to, reviewing and responding to correspondence on behalf of the executive director, evaluating, referring and/or responding to requests made to the executive director, maintaining file systems and records, and coordinating information.
  • Coordinates all executive travel and scheduling for the executive director and travel for the executive committee, or other staff as needed.
  • Provides primary clerical and administrative support to the executive committee, including coordination and meeting planning functions for the executive committee meetings.
  • Responsible for recording, transcribing, and maintaining executive committee minutes, other assigned administrative records, and related correspondence.
  • Responsible for necessary meeting planning functions for other assigned meetings and events, including supervisory and law enforcement coordinator meetings.
  • Assists with data entry of expenses, review and/or approval of expense reports for various travel for the executive director, executive committee and other staff as directed.
  • Compiles reports, including statistical reports, from tabular data and other sources for a variety of administrative functions.
  • Compiles agenda information for quarterly executive committee meetings and monitors executive committee electronic informational resources, rosters, and voting documentation.
  • Compiles statistical data.
  • Assist in management of pool vehicles by coordinating and managing vehicles, scheduling regular maintenance, licensing, and monitoring mileage.
  • Assists in planning and coordinating engagement and team building activities for staff and executive committee members.
  • Answers telephones, direct calls or takes messages, and operates telephone system.
  • Cover the front reception/training area and provide general support to visitors as needed. Greets and screens visitors to MOCIC and notifies appropriate staff in accordance with MOCIC policies.
  • Routinely handles confidential information.

Qualifications:  Graduation from an accredited high school or equivalency, supplemented with additional training in clerical skills or administrative skills from a college, university, or vocational/trade school, together with experience working in the clerical field performing complex administrative and clerical duties. Any equivalent combination of education, training, and experience that provides the desired level of knowledge, ability, and skill may be considered.

 

Location/Hours:  Located in Springfield, MO and office hours are normally 8 a.m. to 5 p.m. Monday through Friday. Flex schedule is considered after completion of introductory/training period. A flex schedule is dependent upon department needs and requires supervisor/manager approval. Travel may be required. Any questions please contact hr@mocic.riss.net. 

 

Salary:  The salary for this position starts at $46,739. 

 

Candidate will be subject to:

 

  • Extensive Background Investigation
  • Drug Testing

 

MOCIC is an equal opportunity employer.

 

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