AP/AR Clerk

2 weeks ago

Anaheim, United States Total Warehouse Inc. Full time $53,000 - $62,400
Job DescriptionJob DescriptionDescription:

JOB SUMMARY

The Accounts Payable/ Accounts Recievable Clerk’s main duties are to record Vendor Bills by processing Purchase Orders or direct input into system under Vendor Account. Double checking that the proper NetSuite Classifications are in place such as, Department, Product Category Class and Location. Helping to maintain proper W9 information for all 1099 Vendors/Contractors and input into the system. Maintaining proper Terms according to Vendor Bills and input to system. Resolving any discrepancies between Purchase Order and Vendor Bill.


This roles main duties will be to do collections on over 60-90 day receivables of CA Customers. They will be calling on collection of older invoice debt owed to the company from our customers. They will be emailing out statement and invoice copy requests as they come in from collection efforts. This will require downloading certain KPI’s and AR Aging reports to aid in identifying these accounts and updating in NetSuite User Collection Notes the results and pending payment options.


Requirements:

DUTIES AND RESPONSIBILITIES

  • ? Charges expenses to accounts and departments by analyzing invoices and amounts in recording entries.
  • ? Reply to all Vendor payment inquiries via email or phone – work with others to resolve any open issues
  • ? Process any Tasks in NS for Billing of PO’s or other inquiries
  • ? Review and resolve Open PO Listing to keep current (work with AP Manager on this task)
  • ? Process Check Deposits when Accounting Assistant unavailable
  • ? Work with upper management to apply for and maintain Vendor Accounts
  • ? Other miscellaneous items as assigned
  • ? Will run weekly KPI for AR Aging and work on assigned customers for debt collection. Will do so by emailing, calling and recording notes/updates in NetSuite Collection User Notes sections.
  • ? Will be researching and resolving any payment discrepancies from customer collection responses.
  • ? Will work with Salesmen of older accounts to reconcile any resolutions presented by customer for final resolutions.
  • ? Protects organization’s values by keeping information confidential.
  • ? Participates in Individual and Team Goals set by Director of Finance and Accounting Team.


REQUIRED SKILLS/ABILITIES:

  • Analytical skills: able to look at numbers and analyze them to find areas where costs can be saved by
  • monthly expense analysis
  • ? Computer skills: NetSuite is a major plus. Being proficient in computer skills is essential, most duties
  • are performed in our ERP system, some analysis will be transferred and manipulated in Excel
  • ? Attention to Detail: you will be required to analyze reports and be able to pay attention to minor
  • accounting details, data, and expenses
  • ? Proven track record of accounts payable experience in a high-volume atmosphere and collections
  • experience is required.
  • ? Strong organizational skills
  • ? Ability to work at a fast pace and under pressure.
  • ? Advanced customer service skills.
  • ? Knowledge of the industry is recommended but not required.

EDUCATION AND EXPERIENCE:

  • ? Degree in Accounting or similar
  • ? 3-5 years’ experience in high-volume accounts payable department
  • ? 3-5 years’ experience in older debt collection and resolution ideas to present
  • ? Previous experience with NetSuite or other Enterprise Resource Planning software. (ERP Application)


PHYSICAL REQUIREMENTS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • ? While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
  • ? Prolonged periods sitting at a desk and working on a computer.
  • ? Must be able to lift up to 25 pounds at times.
  • ? Vision abilities include close vision and ability to adjust focus.
  • ? Ability to function in work environment with moderate noise level from several sources creating constant activity.

ADDITIONAL NOTES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


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