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Executive Assistant

4 months ago

Arlington, United States Morgan Business Consulting, LLC Full time
Job DescriptionJob Description

At MBC, we believe we can. We believe in working hard to meet our clients’ outcomes. We believe in laughter to help us recharge, draw people together, foster a positive work environment, and boost creativity. We believe in listening to our employees, partners, and clients. We believe in always challenging ourselves, for it is through pushing our boundaries that we achieve our greatest successes. This mindset propels our employees and our teams to accomplish our goals. That’s where you come in. If you believe in these things too, you’re our kind of person

We are currently seeking an Office Manager to join our team supporting PMS 425 at the Washington Navy Yard. This position is on-site at the Washington Navy Yard.

What you’ll do:

  • Coordinate and support day to day office activities
  • Identify issues, create resolutions within established guidelines, and communicate risk to the PM and DPM as appropriate and necessary
  • Manage executive calendars, monitor official correspondence, and complete expense reports
  • Create and update SOPs for common administrative functions
  • Coordinate events and meetings
  • Maintain and update data repositories
  • Provide desktop publishing services
  • Maintain responsibility for organizing, prioritizing, and scheduling meetings, calendars, and deadlines for the Program Manager and Deputy Program Manager, including utilizing independent judgement to delegate meetings to other team members as appropriate
  • Perform a variety of complex and routine administrative and secretarial duties with minimal supervision in compliance with written and oral guidance and policies
  • Execute independent decisions within established guidelines
  • Organize travel schedules
  • Manage office resources to keep productivity high
  • Assist executives in prioritizing daily workload and adjusting for revised priorities
  • Prepare meeting materials
  • Maintain continuity of office in the executive's absence
  • Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines
  • Act as lead to other administrative staff

Qualifications:

  • Experience with Defense Travel System (DTS), Defense Information System for Security (DISS), Calendar Management, and SharePoint
  • Knowledge of military protocol and correspondence
  • Prior experience onboarding employees
  • Advanced MS Office skills, including Teams
  • BA or BS degree and 2 years of directly related experience, or Associates and 4+ years directly related experience, or High School diploma and 7+ years directly related experience
  • Ability to collaborate, interface and communicate with client staff
  • Possess an inquisitive attitude
  • Flexibility to think on your feet
  • Ability to prioritize deliverables
  • Strong knowledge of Microsoft Outlook, Word, PowerPoint and Excel
  • Excellent attention to detail and organizational skills
  • Strong verbal and written interpersonal, communication, and presentation skills
  • Ability to travel domestically and internationally using a credit card or prepaid debit card as required by MBC and/or clients
  • ACTIVE Secret Security Clearance required

What MBC offers:

  • Competitive salaries
  • Comprehensive medical plans (Aetna) with Employee Assistance Program (EAP), heath savings and flexible spending accounts, and dental and vision coverage options
  • Opportunity to earn spot awards and annual, performance, and chargeability bonuses
  • Traditional and Roth 401(K) plans
  • Professional development including up to $2,000/year reimbursement for pre-approved courses, trainings, continued education, and/or certifications
  • Paid Flexible Time Off
  • 10 paid holidays

Equal Employment Opportunity Statement

MBC is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, or protected veteran status. We participate in the E-Verify Employment Verification Program.