Executive Assistant

4 weeks ago

Arlington, United States National Council on Aging Full time
Job DescriptionJob DescriptionNational Council on Aging

We believe every person deserves to age well. That’s why we’re on a path to improve the lives of 40 million older adults by 2030. Come join an awesome team and learn about the work we do, the people we serve, and why equitable aging matters now more than ever. At NCOA, we represent the interests of the aging population across the nation, while striving to live out our core values of equity, excellence, and innovation. This is meaningful work where we put “people first” and our employees can learn and grow, where work/life balance is prioritized, and have a flexible hybrid work schedule while being part of a dynamic, collaborative team.


We are interested in growing our team with passionate, committed, and innovative individuals. The Executive Assistant will join NCOA at a time of dynamic growth.



POSITION SUMMARY


The Executive Assistant is a critical resource for the Chief Executive Officer and at the heart of business operations and executive administrative activities in the Executive Office. This position provides executive level office support with a variety of clerical and administrative activities and related tasks across the enterprise. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.


Positions at this level are required to make some judgements within their scope of work in alignment with supervisory direction and require some oversight. Incumbents generally have three or more years of experience in their discipline and a bachelor’s degree or the equivalent, as well as substantive experience at this level.



KEY RESPONSIBILITIES

  • Provide high-level administrative support, including calendar management; draft agendas; compose correspondence; arrange itineraries; compiling relevant background documents for CEO meetings; prepare the CEO weekly briefing binder; conduct research and prepare PowerPoint presentations for internal and external consumption which incorporate all relevant data-points; complete expense reports; prepare vendor contracts; and create, organize, and maintain accurate electronic and hardcopy Executive Office and Board-related files and folders, and other administrative tasks, as needed.
  • Coordinate the alignment of meeting dates for Executive Team and All Staff meetings and retreats, and other gatherings; and prepare and manage calendar invitations/responses for all such meetings. Provide calendar/invitation management and logistical support for all regular Board and committee meetings including drafting agendas, coordinating input, organizing materials, assembling, and distributing Board Books.
  • Serve as the official recorder for all Board and Board committee meetings and prepare minutes for Board action.
  • Help maintain up to date contact information for Board members and key external CEO contacts (partners, sponsors, allies, etc.) in all relevant databases, list serves, and address books.
  • Work collaboratively with the Chief of Staff and other Executive Team members, as may be required, in coordinating CEO outreach and communicating with external partners to grow the NCOA network; in working with the Board of Directors; and in relaying key administrative and operational matters to NCOA staff.
  • Other responsibilities as assigned.


PROFESSIONAL EXPERIENCE/QUALIFICATIONS

  • Bachelor's degree or equivalent education and experience.
  • Minimum of three (3) years of experience supporting executive directors or CEO’s, preferably in nonprofit membership or associations.
  • Experience supporting and doing administrative board liaison work.
  • Strong diplomacy and interpersonal skills with the ability to build relationships and demonstrate a high level of service and responsiveness.
  • Experience working in a professional environment with high-level executives.
  • Excellent written and verbal communication skills.
  • Strong research and analytical skills, and use of data to influence decision making.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly in a fast-paced environment with excellent attention to detail and ability to meet deadlines.
  • A highly resourceful team-player, with the ability to be effective independently.
  • Ability to thrive in a fast-paced environment and work well under pressure, demonstrating persistence, perseverance, integrity, and patience along the way.
  • Proven ability to handle and maintain sensitive and confidential personal and financial information with discretion and high ethical standards.
  • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel and Power Point);
  • Comfortable working in a diverse environment.
  • Demonstrated commitment to the mission and goals of NCOA.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasionally required to sit.
  • Occasionally required to walk.
  • Occasionally required to reach with hands and arms.
  • Occasionally required to talk or hear.
  • Occasionally required to bend, lift, or climb stairs.
  • Occasionally required to lift light weights (less than 25 pounds).


WORK ENVIRONMENT

  • The noise level in the work environment is usually moderate.


SELECTION PROCESS

We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should submit a cover letter with salary requirements and resume to the Executive Assistant job posting:


https://www.ncoa.org/page/careers


NCOA offers generous benefits, including:


  • Medical, Dental, Vision, STD, LTD insurances
  • Paid vacation, sick, and other types of leave
  • 403(b) Retirement plan
  • Hybrid remote work options
  • And more



NCOA is an Equal Employment Opportunity Employer and a Diversity, Equity, and Inclusion Champion



PI6f79d90a8cdd-25405-35350974

  • Executive Assistant

    1 month ago

    Arlington, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for an Executive Assistant to join our team. This position is based in the professional services industry in the Washington, D.C. area. As an Executive Assistant, you will provide support to the CEO and Executive office, managing complex logistics, preparing presentations, and liaising...

  • Executive Assistant

    2 months ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    6 months ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    4 weeks ago

    Arlington, Virginia, United States VTG Full time

    Executive Assistant Opportunity at VTGWe are seeking an experienced Executive Assistant to provide high-level administrative support to our team at VTG. The ideal candidate will have a strong background in program management, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Coordinate daily...

  • Executive Assistant

    2 days ago

    Arlington, United States Russell Tobin Full time

    Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Arlington, VA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 11-month contract with possibility of extension or conversion. Apply now, for immediate considerationTitle: Executive...

  • Executive Assistant

    2 days ago

    Arlington, United States Russell Tobin Full time

    Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Arlington, VA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 11-month contract with possibility of extension or conversion. Apply now, for immediate considerationTitle: Executive...

  • Executive Assistant

    3 weeks ago

    Arlington, United States TRA Inc Full time

    ADVANCEMENT OPPORTUNITIES Executive Coordinator to the GM POSITION SUMMARY This is an advanced secretarial position responsible to an Executive Manager. Work assignments of a broad nature are performed under minimal supervision with the ability to exercise independent judgment and make decisions. Accuracy and attention to detail are critical in this position...

  • Executive Assistant

    1 month ago

    Arlington, United States Berman and Company Full time

    Berman and Company is a dynamic, energetic, and creative PR firm looking for an Executive Assistant. The right candidate will work closely with the firm’s three partners to coordinate scheduling, plan internal and external meetings, and oversee day-to-day office tasks, outreach, and database management. The Executive Assistant will have a welcoming and...

  • Executive Assistant

    1 month ago

    Arlington, United States Berman and Company Full time

    Berman and Company is a dynamic, energetic, and creative PR firm looking for an Executive Assistant. The right candidate will work closely with the firm’s three partners to coordinate scheduling, plan internal and external meetings, and oversee day-to-day office tasks, outreach, and database management. The Executive Assistant will have a welcoming and...

  • Senior Executive Assistant

    4 weeks ago

    Arlington, United States VTG Full time

    OverviewVTG is seeking a Senior Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the Unmanned Task Force (UTF) Office. The UTF’s mission is to support the Navy’s mission to rapidly explore and field...

  • Senior Executive Assistant

    3 months ago

    Arlington, United States Koalafi Full time

    At Koalafi, we believe in a world where no one has to put an important purchase on hold. That’s why we’re making it easier for more people to pay for big purchases over time. Over 17,000 retailers rely on us to match their customers to a payment plan clearly and quickly, all while reflecting well on their brand. Their 2M+ customers love us because we...

  • Senior Executive Assistant

    4 weeks ago

    Arlington, United States Con-Real, LP Full time

    Job DescriptionJob DescriptionSenior Executive Assistant$70,000 – 120,000Amazing opportunity to become a part of a fast-pace, forward-thinking organization! The organization has an outstanding legacy of being a “Game Changer” for over 45 years. The vision of this organization is built on this outstanding history and being prepared for the next 45...

  • Executive Administrative Assistant

    3 weeks ago

    arlington, United States Insight Global Full time

    Required Skills & ExperienceBachelors Degree 5+ years executive assistant experience supporting a C-Suite level Concur travel system experienceJob DescriptionOur client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States Insight Global Full time

    Required Skills & ExperienceBachelors Degree 5+ years executive assistant experience supporting a C-Suite level Concur travel system experienceJob DescriptionOur client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States Insight Global Full time

    Required Skills & ExperienceBachelors Degree 5+ years executive assistant experience supporting a C-Suite level Concur travel system experienceJob DescriptionOur client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day...

  • Executive Administrative Assistant

    3 weeks ago

    arlington, United States Insight Global Full time

    Required Skills & ExperienceBachelors Degree 5+ years executive assistant experience supporting a C-Suite level Concur travel system experienceJob DescriptionOur client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day...

  • Executive Administrative Assistant

    1 week ago

    Arlington, United States Insight Global Full time

    JOB DESCRIPTIONMy client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day to day responsibilities will include supporting 1-3 "principals" for the federal client - calendar management, coordinating travel arrangements...

  • Executive Administrative Assistant

    1 week ago

    Arlington, United States Insight Global Full time

    JOB DESCRIPTIONMy client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day to day responsibilities will include supporting 1-3 "principals" for the federal client - calendar management, coordinating travel arrangements...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States ROCS Grad Staffing Full time

    Position SummaryThe position provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative Assistant must work...

  • Executive Administrative Assistant

    3 weeks ago

    Arlington, United States ROCS Grad Staffing Full time

    Position SummaryThe position provides administrative support to the senior team, exercising good judgment in a variety of situations. This role requires strong written and verbal communication skills, exceptional administrative, organizational, and people skills, and the ability to balance multiple priorities. The Senior Administrative Assistant must work...