Project Coordinator

2 months ago

Iowa City, United States City Construction Full time
Job DescriptionJob DescriptionSalary:

Are you looking for a company you can grow with?  One that is focused on helping you achieve your career goals?  How about a company that has a culture built on loyalty, teamwork, and FUN?  City Construction is committed to investing in its employees, ensuring they have the resources and skills needed when opportunities for advancement arise within our team, and providing a fun, safe environment where you can truly enjoy coming to work.  Currently we are accepting applications for a project coordinator to join our team.  Along with competitive salary and benefits,  you will have the opportunity to work on incredible commercial construction projects in our community and work alongside a collaborative and supportive team.   If you are self-driven, coachable, team focused, and hard-working,  we want to talk to YOU


Summary: As a project coordinator you will be responsible for providing support to the construction department including department activities and personnel. You will do this primarily by assisting project managers, and superintendents while participating in project teams, organizing initiatives, and maintaining information for projects and the department. To succeed in this role, you need to have excellent time management, communication skills, and organizational skills, as you will collaborate with clients and internal teams to deliver results on deadlines. 

 

Essential Duties:  Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

 

  • Maintain and distribute when necessary, project files including correspondence, project directory, RFIs, and drawings.
  • Create and distribute a variety of documents, reports, and records including agendas, minutes, owner updates and project logs. May format files or update database information.
  • Participate in meetings; department, project, staff, and committee. Responsibilities may include scheduling, preparing agendas, and capturing notes on action items and decisions made to distribute to attendees within acceptable timeframes. In addition, when necessary, could facilitate or lead meetings.  Follow-up with action items and communicate with team to ensure the success of action plans. 
  • Coordinate project manager’s calendars and schedule internal and external meetings such as pre-installation meetings, project meetings, and owner update meetings. Regularly review calendars for availability and upcoming meetings to anticipate support needed.
  • Complete tasks for setting up new projects.
  • Utilize project management software for managing documents, communications, field reports, and change management. Support construction staff, subcontractors, owners, and architects as the expert of applicable programs by providing training and troubleshooting internally and externally.
  • Work with project managers to lead the change management process. Responsibilities include updating applicable change management logs, processing data, creating documents, and processing integrations while ensuring the accurate and timely flow of information to owner, subcontractors, and accounting.
  • Assist project team with driving submittal procurement and processing including creation of the submittal log during job setup, following-up with subcontractors on delinquent items, coordinating submittal reviews with project managers, and sending for designer approval (goal is to complete submittals within 100 calendar days of signed subcontracts).
  • Perform general follow-up with subcontractors and owners in regard to contract requirements and billing needs.
  • Assist project managers by completing the close-out process within 60-day goal. Tasks include scheduling close-out meetings, creating close-out logs, preparing operation and maintenance manuals, gathering and assembling as-built drawings, coordinating and recording owner trainings, and any additional tasks as identified in the close-out plan.
  • Create and build relationships internally and externally by promoting the company through project updates and events.
  • Assist/coordinate material procurement.
  • Assist with efficient functioning of the office with a range of administrative financial and managerial tasks.
  • Stay current with changing technology, including companywide software and department programs.
  • Maintain an organized workspace and adhere to company safety policies.
  • Effectively plan work and organize “with end in mind” by developing a pathway through anticipating needs and priorities.
  • Develop a personal development plan for continuous improvement
  • Work toward continuous quality improvement.
  • Uphold, support, and promote all company policies and procedures.
  • Ensure high quality and accuracy of work with self and others on team through pre-planning and a deliberate approach.
  • Willingly and actively demonstrate leadership behavior through commitment, engagement, and integrity.
  • Attend company-wide functions
  • Have availability to work an occasional weekend and/or evening.

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