Project Coordinator/Accounts Payable Specialist
2 weeks ago
We are seeking a meticulous Project Coordinator/Accounts Payable Specialist to join our team and work onsite in our Rapid City, SD office. This position is a hybrid role supporting both accounting and administrative duties for a major client and reports directly to the Project Manager.
Key Responsibilities:
Accounting:
- Process accounts payable transactions accurately and timely- Reconcile vendor statements and resolve discrepancies- Utilize software which includes QBO, PSA, Microsoft Office Suite.
- Handle account reconciliation including credit card statements and maintain accurate records
- Setting up new vendors, to include requesting W-9. Subcontractor agreements, and Certificates of insurance and following through until task is completed
- Weekly AP check runs
Project Coordinator:
- Set up all incoming jobs
- Assist Project Manager with PSA proven jobs software. (you will be trained on this software) Importing pictures, job notes, job schedules, work orders etc.
- Work with various building departments for permitting, scheduling inspections and project close outs
- Provide high-level support to the Project Manager and inspectors, including managing calendars, coordinating travel arrangements, preparing expense reports, and handling confidential correspondence.
- Assist in the preparation of executive presentations and reports.
- Manage special projects as assigned by the Project Manager
- Requires two (2) years’ experience in a staff or administrative capacity managing special projects, programs, or business operations in Accounts Payable or closely related experience
- Understanding of government contracts helpful
- Excellent written and verbal communication skills
- Detail oriented and highly organized
- Ability to work autonomously as well as take direction as needed
- Highly motivated and capable of seeing projects through from beginning to end
- Strong technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook
Work Environment
This position operates onsite in Rapid City, SD in a professional office environment using standard office equipment such as laptop computers, photocopiers, and smartphones.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position will require the ability to lift files, open filing cabinets and bend or stand on a stool, as necessary.
Position Type/Expected Hours of Work
Days and hours of work are Monday through Friday, flexible scheduling options. Position operates during regular business hours. Occasional evening and weekend work may be required as job duties demand.
Travel
Little to no travel is expected for this position.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.
Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
EEO/AA/M/F/Vets
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